Shat-R-shield fixture

The South Carolina Department of Corrections issued Solicitation 5400025298 for procuring 150 units of Shat-R-Shield H20 LED fixtures, specifically model 32H2050CLFVHSSPCSA000001, for installation at their facilities located at 4322 Broad River Road in Columbia, Richland County. These specialized lighting fixtures feature critical design elements including one-piece mounting rings constructed from 0.500-inch thick 304 stainless steel, highly impact-resistant 1/4-inch thick polycarbonate lenses with an IK10 impact rating, and aluminum heat sinks for thermal management. The fixtures measure 9.25 inches in diameter by 1.9 inches tall and are designed for hard-wired direct AC current installation, with options to anchor flush to the ceiling using six recessed tamper-proof bolts or spike anchors. Key procurement dates included a solicitation release on May 5, 2023, bid submission deadline of May 18, 2023 at 10:00 a.m., and award posting originally scheduled for May 23, 2023, but later extended to May 30, 2023. Evaluation criteria focused on selecting the lowest responsible and responsive bidder, with all proposed items required to be new.

The procurement appeared open to registered state vendors without specific set-aside designations for disadvantaged enterprises. Hard Time Products LLC of Rome, Georgia was awarded the contract at a unit price of $428.00 per fixture, resulting in a total contract value of $64,200.00. Bidders were required to comply with various state regulations, including certifications regarding independent price determination, debarment status, drug-free workplace requirements, ethics compliance, and non-participation in boycotts. The contract would be formed upon final award with no further action required, and payment would be processed through electronic funds transfer following invoice submission and delivery acceptance. Vendors could claim applicable South Carolina or United States end-product preferences or resident vendor preferences in accordance with Section 11-35-1524 of the South Carolina Code of Laws. The minimum bid acceptance period was established at 30 calendar days after the opening date, and bidders retained protest rights under section 11-35-4210 of the South Carolina Consolidated Procurement Code.