Sewer Rodding System

The City of Madison, Wisconsin, Engineering Division issued a Request for Bids (RFB) for one complete truck-mounted sewer rodding system, specifically seeking a new OK Champion sewer rodding module mounted on a Ford F-650 chassis. The procurement requires a fully operable system with detailed technical specifications covering hydraulic components, control systems, rodding mechanisms, chassis requirements, and accessories. Bidders were required to confirm compliance with each specification or provide documented alternative explanations. Key procurement dates included June 28, 2017 for bidder questions, July 10, 2017 for posting answers, and a bid submission deadline of July 18, 2017 at 2:00 PM CST. The system must be delivered to 1600 Emil Street within 180 days of purchase order issuance and include full operator and service training upon delivery. The City reserved the right to accept or reject any bids and made no commitment to award a contract.

The solicitation included provisions for local vendor preferences, with registered local vendors receiving scoring advantages. Successful bidders employing 15 or more employees with annual business exceeding $25,000 must comply with the City's Affirmative Action requirements, filing an appropriate plan within 30 days of contract award. The procurement was ultimately awarded to Northern Sewer Equipment Co Inc at $212,256.00, with a 240-day delivery timeline, compared to a competing bid from EnviroTech Equipment Co at $283,804.00 with a 180-day delivery schedule. Neither bidder was identified as a local vendor. The City was exempt from federal excise and state sales taxes. Bid pricing was required to be submitted as an all-inclusive, not-to-exceed, fixed fee covering all direct and indirect expenses, including delivery, transportation, and insurance, with pricing submitted on an FOB Destination Freight Prepaid basis.