8642-0-2017-BO Sewer Rodding System.pdf

CITY OF MADISON

REQUEST FOR BIDS

RFB #: 8642-0-2017-BO

Title: Sewer Rodding System

City Agency: Engineering Division

Due Date: Tuesday, July 18, 2017

2:00 PM CST

REQUEST FOR BIDS RFB # 8642-0-2017-BO

Page i

Table of Contents

1 NOTICE TO BIDDERS

1.1 Summary

1.2 Important Dates

1.3 Format

1.4 Labeling

1.5 Delivery of Bids

1.6 Appendix A: Standard Terms & Conditions

1.7 Appendix B: Sample Contract for Purchase of Services

1.8 Affirmative Action Notice

1.9 Multiple Bids

1.10 City of Madison Contact Information

1.11 Inquiries, Clarifications, and Exceptions

1.12 Addenda

1.13 Bid Distribution Networks

1.14 Local Vendor Preference

1.15 Oral Presentations/Site Visits/Meetings

1.16 Acceptance/Rejection of Bids

1.17 Withdrawal or Revision of Bids

1.18 Non-Material and Material Variances

1.19 Public Records

1.20 Usage Reports

1.21 Partial Award

1.22 Tax Exempt

1.23 Cooperative Purchasing

1.24 Bidders Responsibility

2 DESCRIPTION OF SERVICES/COMMODITIES

2.1 Scope of Services

2.2 Sewer Rodding System Specifications

2.3 Chassis Specifications

3 REQUIRED INFORMATION AND CONTENT OF BIDS

Form A: Signature Affidavit Form B: Receipt of Forms and Submittal Checklist Form C: Vendor Profile Form D: Fee Bid Form E: References Appendix A: Standard Terms & Conditions Appendix B: Contract for Purchase of Services

1 NOTICE TO BIDDERS

1.1 Summary

The City of Madison Engineering Division (“City”) is soliciting Bids from qualified vendors for a Sewer Rodding System. Vendors submitting Bids (“Bidders”) are required to read this Request for Bids (“RFB”) in its entirety and follow the instructions contained herein.

1.2 Important Dates

Deliver Bids no later than the due time and date indicated below. The City will reject late Bids:

Issue Date: Tuesday, June 20, 2017 Questions Due Date: Wednesday, June 28, 2017

Answers Posted Date: Monday, July 10, 2017 Due Date: Tuesday, July 18, 2017, 2:00 PM CST

1.3 Format

The City will not consider illegible Bids.

Elaborate Bids (i.e., expensive artwork) beyond that sufficient to present a complete and effective Bid, are not necessary or desired.

The City is requesting bids in the following format: Format. Electronic versions less than 20MB should be emailed to the address in section 1.5.

Complete and return Forms A through E to City of Madison Purchasing Services by Tuesday, July 18, 2017, 2:00 PM CST.

1.4 Labeling

All Bids must be clearly labeled:

Bidder’s Name and Address

RFB #: 8642-0-2017-BO

Title: Sewer Rodding System Due: Tuesday, July 18, 2017, 2:00 PM CST

All email correspondence must include RFB #8642-0-2017-BO in the subject line.

1.5 Delivery of Bids

Delivery of hard copies to: City of Madison Purchasing Services

City County Building, Room 407 210 Martin Luther King Jr. Blvd.

Madison, WI 53703

Delivery of electronic copy to: via email to bids@cityofmadison.com or on a commonly used media with the hard copies.

Bids must be delivered as instructed. Deliveries to other City departments and/or locations may result in disqualification.

Note: When mailing your response via a third party delivery service, the outside of the packaging MUST be clearly marked with the RFB name and number. This ensures that the bid can be delivered to the correct purchasing agent without having to open the bid.

mailto:bids@cityofmadison.com

1.6 Appendix A: Standard Terms & Conditions

Bidders are responsible for reviewing this attachment prior to submission of their Bids. City of Madison Standard Terms and Conditions are the minimum requirements for the submission of Bids.

1.7 Appendix B: Sample Contract for Purchase of Services

Bidders are responsible for reviewing this attachment prior to submission of their Bids. The Sample Contract for Purchase of Services shall serve as the basis of the contract resulting from this RFB. The terms of this template contract shall become contractual obligations following award of the RFB. By submitting a Bid, Bidders affirm their willingness to enter into a contract containing these terms.

1.8 Affirmative Action Notice

If Contractor employs 15 or more employees and does aggregate annual business with the City of $25,000 or more for the calendar year in which the PO and/or Contract takes effect, Contractor shall file, within thirty (30) days from the PO/Contract effective date and BEFORE RELEASE OF PAYMENT, an Affirmative Action Plan (www.cityofmadison.com/dcr/aaFormsVS.cfm) designed to ensure that the Contractor provides equal employment opportunity to all and takes affirmative action in its utilization of applicants and employees who are women, minorities and/or persons with disabilities. The Model Affirmative Action Plan for Vendors, Request for Exemption form, and instructions are available at:

www.cityofmadison.com/dcr/aaForms.cfm or by contacting a Contract Compliance Specialist at the City of Madison Affirmative Action Division at (608) 266-4910.

Contractor shall also allow maximum feasible opportunity to small business enterprises to compete for any subcontracts entered into pursuant to this PO/Contract.

Job postings: If Contractor employs 15 or more employees, regardless of dollar amount, Contractor must notify the City of all external job openings at locations in Dane County, WI and Contractor agrees to interview candidates referred by the City or its designee. Job posting information is available at:

www.cityofmadison.com/dcr/aaJobSkillsBank.cfm.

The complete set of Affirmative Action requirements for this purchase can be found in paragraph 20 of Appendix A – Standard Terms and Conditions and, if applicable, in paragraph 13 of Appendix B – Sample Contract for Purchase of Services.

1.9 Multiple Bids

Multiple Bids from Bidders are permitted; however, each must fully conform to the requirements for submission. Bidders must sequentially label (e.g., Bid #1, Bid #2) and separately package each Bid.

Bidders may submit alternate pricing schemes without having to submit multiple Bids.

1.10 City of Madison Contact Information

The City of Madison Enter the City Agency is the procuring agency:

Jay Schlimgen City of Madison Engineering Division

PH: (608) 266-4087

jschlimgen@cityofmadison.com http://www.cityofmadison.com/dcr/aaFormsVS.cfm http://www.cityofmadison.com/dcr/aaForms.cfm http://www.cityofmadison.com/dcr/aaJobSkillsBank.cfm

The City of Madison Purchasing Services administers the procurement function:

Brittany O'Donnell Purchasing Services City-County Bldg, Room 407 210 Martin Luther King, Jr. Blvd.

Madison, WI 53703-3346

PH: (608) 243-0529

FAX: (608) 266-5948

bids@cityofmadison.com

For questions regarding Affirmative Action Plans please contact:

Contract Compliance Department of Civil Rights City-County Bldg., Room 523 210 Martin Luther King, Jr. Blvd.

Madison, WI 53703

PH: (608) 266-4910

dcr@cityofmadison.com

The City employs spam filtering that occasionally blocks legitimate emails, holding them in ‘quarantine” for four calendar days. The contacts listed in this RFB will acknowledge all emails received. Bidders not receiving acknowledgement within twenty-four hours shall follow-up via phone with specific information identifying the originating email address for message recovery.

1.11 Inquiries, Clarifications, and Exceptions

Bidders are to raise any questions they have about the RFB document without delay. Direct all questions, in writing, to the Purchasing Services administrator listed in Section 1.10.

Bidders finding any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFB document shall immediately notify the Buyer and request clarification. In the event that it is necessary to provide additional clarification or revision to the RFB, the City will post addenda – see 1.12 below. Bidders are strongly encouraged to check for addenda regularly.

Bids should be as responsive as possible to the provisions stated herein. A prospective vendor may take “exception” to bid terms, conditions, specifications and dates stated within the bid package. However, the City of Madison reserves the right to disqualify any and all bids submitted which include exceptions, if deemed not in the City’s best interests.

1.12 Addenda

In the event that it is necessary to provide additional clarification or revision to the RFB, the City will post addenda to its Bids distribution websites – see 1.13 below. It is the Bidders responsibility to regularly monitor the websites for any such postings. Bidders must acknowledge the receipt of any addenda on Form B. Failure to retrieve addenda and include their provisions may result in disqualification.

1.13 Bid Distribution Networks

The City of Madison posts all Request for Bids, addenda, tabulations, awards and related announcements on two distribution networks – VendorNet and DemandStar. The aforementioned documents are available exclusively from these websites. It is the Bidders responsibility to regularly monitor the bid distribution network for any such postings. Bidders failure to retrieve such addenda and incorporate their appropriate provisions in their response may result in disqualification. Both sites offer free registration to City Bidders.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free.

http://vendornet.state.wi.us/vendornet mailto:bids@cityofmadison.com mailto:dcr@cityofmadison.com http://vendornet.state.wi.us/vendornet

DemandStar by Onvia: National bid network – Free subscription is available to access Bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in

WAPP.

Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm

Home Page: www.demandstar.com

To Register: www.onvia.com/WAPP

1.14 Local Vendor Preference

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website: www.cityofmadison.com/business/localPurchasing.

1.15 Oral Presentations/Site Visits/Meetings

Bidders may be asked to attend meetings, make oral presentations, inspect City locations or make their facilities available for a site inspection as part of this RFB process. Such presentations, meetings or site visits will be at the Bidders expense.

1.16 Acceptance/Rejection of Bids

The City reserves the right to accept or reject any or all Bids submitted, in whole or in part, and to waive any informalities or technicalities, which at the City's discretion is determined to be in the best interests of the City. Further, the City makes no representations that a contract will be awarded to any Bidder responding to this request. The City expressly reserves the right to reject any and all Bids responding to this invitation without indicating any reasons for such rejection(s).

The City reserves the right to postpone due dates and openings for its own convenience and to withdraw this solicitation at any time without prior notice.

1.17 Withdrawal or Revision of Bids

Bidders may, without prejudice, withdraw Bids submitted prior to the date and time specified for receipt of Bids by requesting such withdrawal before the due time and date of the submission of Bids. After the due date of submission of Bids, no Bids may be withdrawn for a period of 90 days or as otherwise specified or provided by law. Bidders may modify their Bids at any time prior to opening of Bids.

1.18 Non-Material and Material Variances

The City reserves the right to waive or permit cure of nonmaterial variances in the offer if, in the judgment of the City, it is in the City’s best interest to do so. The determination of materiality is in the sole discretion of the City.

1.19 Public Records

Bidders are hereby notified that all information submitted in response to this RFB may be made available for public inspection according to the Public Records Law of the State of Wisconsin or other applicable public record laws. Information qualifying as a “trade secret”defined in State of Wisconsin Statutesmay be held confidential.

http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ http://www.onvia.com/WAPP http://www.cityofmadison.com/business/localPurchasing

Bidders shall seal separately and clearly identify all information they deem to be “trade secrets,” as defined in the State of Wisconsin Statutes. Do not duplicate or co-mingle information, deemed confidential and sealed, elsewhere in your response.

S. 19.36(5)

(5) TRADE SECRETS. An authority may withhold access to any record or portion of a record containing information qualifying as a trade secret as defined in s. 134.90(1)(c).

s. 134.90(1)(c)

(c) “Trade secret” means information, including a formula, pattern, compilation, program, device, method, technique or process to which all of the following apply:

1. The information derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use.

2. The information is the subject of efforts to maintain its secrecy that are reasonable under the circumstances.

The City cannot ensure that information will not be subject to release if a request is made under applicable public records laws. The City cannot consider the following confidential: a bid in its entirety, price bid information, or the entire contents of any resulting contract. The City will not provide advance notice to Bidders prior to release of any requested record.

To the extent permitted by such laws, it is the intention of the City to withhold the contents of Bids from public viewuntil such times as competitive or bargaining reasons no longer require non-disclosure, in the City’s opinion. At that time, all Bids will be available for review in accordance with such laws.

1.20 Usage Reports

Annually, the successful Bidders shall furnish to City Purchasing usage reports summarizing the ordering history for each department served during the previous contract year. The report, at a minimum, must include each and every item or service ordered during the period, its total quantities and dollars by item/service and in total. The City reserves the right to request usage reports at any time and request additional information, if required, when reviewing contract activity.

1.21 Partial Award

Unless otherwise noted, it will be assumed that Bidders will accept an order for all or part of the items/services priced.

1.22 Tax Exempt

The City of Madison as a municipality is exempt from payment of federal excise taxes (Registration Number 39-73-0411-K) and State of Wisconsin taxes per Wisconsin statute 77.54(9a). Federal Tax ID #39-6005507. A completed Wisconsin Department of Revenue Form S-211 (R.2-00) can be found on the City website. Our tax-exempt number is ES 42916.

1.23 Cooperative Purchasing

Bidders may choose to extend prices offered on bids to other municipalities. Under Wisconsin Statutes, a municipality is defined as a county; city; village; town; school district; board of school directors; sewer district; drainage district; vocational, technical and adult education district; or any other public or quasi-public corporation, officer, board or other body having the authority to award public contracts. This is known as “cooperative” or “piggyback” purchasing, a practice common amongst units of government. The City is not responsible for any contract resulting from a cooperative purchase using this RFB as a basis;

they are made solely between the bidders and third party unit of government.

1.24 Bidders Responsibility

Bidders shall examine this RFB and shall exercise their judgment as to the nature and scope of the work required. No plea of ignorance concerning conditions or difficulties that exist or may hereafter arise in the execution of the work under the resulting contract, as a consequence of failure to make necessary examinations and investigations, shall be accepted as an excuse for any failure or omission on the part of the Bidders to fulfill the requirements of the resulting contract.

2 DESCRIPTION OF SERVICES/COMMODITIES

2.1 Scope of Services

The City of Madison, Engineering Division, is accepting bids for one (1) complete truck-mounted sewer rodding system. The specifications listed here are those of the OK Champion sewer rodding module mounted on a Ford F-650 chassis, which have been determined to meet the needs of the Engineering Division. Please note that this specification includes all standard equipment for the above named equipment, even if not specifically noted in checklist below. Please submit documentation to substantiate product equality if bidding equipment different than the model specified above. The unit shall be complete and operable upon delivery to the City within 180 days of date of purchase order.

2.2 Sewer Rodding System Specifications

REQUIREMENT Please check Yes or

No to indicate whether or not proposed equipment meets the minimum requirement.

Please provide an explanation for each NO response.

Attach additional sheets as necessary.

Performance to Include:

Pulling Capacity: Nominal 8,000 lb. / 3,500 lb. YES NO Rod Speed: Nominal 100 FPM low / 200 FPM high YES NO Rod Diameter: .393 Rod Capacity: 2300' Maximum YES NO Hydraulic System to Include:

The rodding machine shall be 100% direct hydraulic drive with no chains or other mechanical power transmission devices drive - head gear assemblies excluded.

YES NO

System to be open center. YES NO Pump: Fixed displacement two section – 24 GPM and 12 GPM at 1,800 RPM.

Return line filter: 100 mesh with replaceable element.

Mesh strainer/breather at tank inlet.

Reservoir: Must incorporate 4" x 6" rectangular tubing in frame for maximum heat dispersion. Minimum total reservoir capacity to be 28 gallons.

Fluid level indicator in plain view of operator. YES NO Two (2) ball valves, one on inlet and one on outlet of filter to allow replacement of the filter without the loss of hydraulic fluid.

Hydraulic Hoses: Pressure hoses to be SAE 100R1, SAE 100R2, SAE 100R9, wire braided pressure hose with permanently attached steel couplings.

Suction hose to be SAE 100R4 suction hose with permanently attached steel couplings.

Hydraulic Fittings: All joint industry conference (JIC) threads are SAE 37 degree flare type.

All straight thread O-ring fittings are to be SAE tolerance (class 2A/2B standards).

All pipe threads are NPTF/NPTM national pipe thread tolerances.

32 heavy-duty anti-wear hydraulic fluid or equal. YES NO Control Station to Include:

All controls and instruments at a single location at rear passenger side of vehicle, all rod movements to be controlled by single unitized control handle.

Controls and instrumentation to include:

1. Throttle control YES NO

2. Pressure Gauges: lateral, rotation YES NO

3. Pressure controls, lateral rod control, rotation rod control

4. Rod footage meter self-canceling YES NO

5. Engine tachometer and hour meter, YES NO

6. 12 VDC plug for hand held spot light YES NO

Instrument panel will be illuminated. YES NO All instruments and gauges must be mounted and fully viewable to the operator in either the exterior side panel or clear view window.

Forty-two (42) inch safety rail - operator station, curb side.

If deck level of operator’s station is eighteen (18) inches or higher off the ground a cable step will be installed. Usable step tread shall be a minimum of sixteen (16) inches wide with self cleaning type step.

Rodder Mechanism to Include:

Main frame of the power rodder shall be constructed from rectangular structural steel tubing.

Tubing must be steam cleaned inside and out prior to assembly.

Frame must have internal baffle in hydraulic section to insure complete heat dissipation and precipitation of solids from hydraulic fluid.

Vertical uprights must be constructed so that the entire machine is at a 15-degree angle towards the rear to lower the height of the operator station.

All welds by MIG process. YES NO Frame leak tested to 5 PSIG. YES NO Reel Cage Housing Construction to Include:

Rectangular structural steel tubing. YES NO All corners mitered and gusseted with 1/2" HR steel plate.

Reel cage housing to be mounted on main-frame by heavy duty pillow block bearing at two points with welded stops for rigidity.

Housing to incorporate fixed guide from drive head to rod reel.

Guide to be spiral type to allow accumulated material to escape and must be constructed from .461" spring steel wire for maximum wear resistance.

Guide to include adjustable roller to reduce stress on rod.

Rod Reel Construction & Installation to Include:

The reel shall be constructed using 7/8" diameter H.R.

round stock.

Reel to have a minimum of 12 spokes diagonally braced to hub.

Diameter of completed reel to be 74" to prevent a "set" from occurring in .393" sewer rod.

Rod reel to incorporate flat band (3/16" x 4-1/2" H.R.)

around circumference to reinforce spokes, provide area to support rod, and facilitate rod installation.

Rod reel hub to be manufactured from 2" CR stress proof steel supported on each end by 2” four bolt flange bearings.

Flange bearings to be mounted with wedge spaces to align bearings with angle of reel.

Retaining ring to be fixed to reel cage housing to provide safe containment of rod in reel.

Drive Head Design to Include:

Rod drive head to contain three pairs of drive rollers directly driven through pinion gears by two hydraulic motors

Three drive rolls to be mounted on stationary shafts attached to side plates.

Three opposing drive rolls to be mounted on adjustable shafts to compensate for wear.

Clamping force on drive rolls to be applied hydraulically with pressure proportional to pulling or pushing force to eliminate excess wear in light rodding conditions and to allow maximum torque during heavy load conditions.

Hydraulic tension to be applied directly to drive roll shaft.

Drive Rollers: Drive roll gears to have rolled instead of cut teeth, and to be pressed directly onto machined drive roll with a minimum of two setscrews or drive pins to eliminate movement and slipping.

Drive rolls to ride on a minimum of two radial and two thrust bearings.

Bearings to accept a minimum of 1-1/4" diameter stress proof drive rolls shafts.

Hydraulic Drive: Hydraulic fluid to be plumbed directly from lateral valve through hydraulic swivel barrel to drive head.

All plumbing to motors to be steel tubing type fittings.

No black pipe or flexible hoses to drive motors.

Lateral drive to feed motors in a parallel fashion for low speed - high torque drive, and in a series fashion for high speed – low torque drive.

Gearing to be internal for structural integrity, to shorten span between torque load points, and to eliminate additional wear points associated with chains, keyways, bearings and shafts.

Drive Head Housing Construction: Drive head housing to be of welded construction composed of 1/2" side plates, 3/4" end plates and incorporating welded rod guide bushings and drive head spool shaft.

Side plates to be precision machined in pairs to insure perfect alignment.

Assembly to be jig welded. Drive head spool shaft to be machined after assembly to insure trueness.

Sewer rod and Accessories to Include:

1,500’ of .393 continuous sewer rod shall be loaded on the rod reel Including:

a. Tensile Strength: 200,000 to 225,000

PSI

b. Hardness: 40.0 to 43.0 R.C YES NO

c. Diameter: .393" +/- 0.0003" YES NO

d. Ductility: Bend 90 degrees at 0.125" radius

20’ Rod guide hose assembly complete with flex-metallic liner and steel male and female ends

A hose guide bell and manhole rod guide brace YES NO A rod oiler, wiper clamp and one bag of extra pads shall be supplied with the rodder.

Guide hose support and clamp. A-frame style attached at rear below hose guide. Constructed of solid stock steel.

Guide hose retention clamps to secure guide hose during vehicle transport. Two (2) “C” style clamps mounted on passenger side, one over the rear wheel and the other elevated over the side toolbox.

A manhole brace YES NO Two assembly wrenches YES NO Two each 8” and 10” root saws with 3/8” adaptor rod YES NO Final Assembly – Finish to Include:

Entire rodder assembly to be enclosed with 16 GA.

metal shroud

Shroud to be removable in sections for access to components for repairs.

Large hinged screened access openings to be included on both sides of reel cage shroud.

Plexiglass window mounted into access panel so the operator can view the drive mechanism & footage counter.

Truck Bed – Construction to Include:

Rodder truck bed to be constructed from galvanized steel

12-gauge smooth steel sides with 12-gauge thread plate in load areas.

Line-X or Rhino coat on all walking and load areas. YES NO A five (5) inch expanded metal rail installed on both sides of bed and terminating on an angle where the deck levels over the rear wheels to increase the depth of the storage area above side tool boxes.

Structural framing and rear bumpers to be integral and constructed from 4" x 5.4# H.R. channel.

Truck bed to incorporate wheel chock holders YES NO Full LED I.C.C. lighting. Stop, turn, and back-up lights to be flush mounted in rear panel with replaceable lenses.

A 1-inch continuous stainless steel grab handle extending from front to rear on both sides of the body.

A safety cone storage post is mounted on the driver’s side platform

Tool boxes to Include:

Full-body width diamond plate aluminum cross tool box between body and cab will measure approximately eighteen (18) inches wide by twenty six

(26) inches high.

Two (2) below deck tool cabinets constructed of 12-gauge galvanized steel located in front of rear wheels with drop down doors. Provide stainless steel “T” handle locks with standard keys. Doors to have chain supports. Right side door will have a pull our shelf on ball bearing drawer glides with latch and single hand opening halfway between the top and bottom. Left side box will have a fully adjustable shelf with a one

(1) inch lip. Two (2) drain holes with plugs and automotive type doors seals will be provided.

Safety Lighting to Include:

Lighting and electrical accessories shall conform to SAE codes. All switches are mounted in the chassis dashboard area mounted control console. All switches are permanently labeled. Lighting to include the following:

Flood Lights: Four total Grote 64991 rubber housed, LED floodlights, three mounted “right, center, and left”, just below the arrow board, and one mounted at the top street side, above the rod payout area, to illuminate the rear work area of the truck. One toggle switch is installed in the dashboard.

Utility Lights: Two Grote four way LED flood lamps, one mounted right, and one mounted left, above the hinged access door for access to the reel and drive system, to illuminate the interior rod drive system.

Toggle switch is installed in the dashboard area.

One (1) rear mounted LED caged arrow board (Whelan TA165NF2) with controller mounted in cab.

Two (2) Whelan L31 LED beacon lights mounted on both sides of rodder module.

Other Equipment to include Back up camera system with monitor mounted in or on dash within easy view of the driver/ Monitor to activate automatically when truck is in reverse or may be activated manually by driver.

Twenty-four (24) inch wide, hands free operation, under body step (Carr Work Truck Hideaway Step #501020) will be installed under the below deck tool cabinet for access to rodder cage and cross tool bos top storage areas. Step to be forward of the rear wheels.

Rodder Painting to include:

The entire shroud assembly is powder coated Madison Green. Paint Code Dupont Imron paint with a code N0455 called Signal Green Elite

The rodder unit shall include Ziebart undercoating (not to include inside shrouding)

Parts Lists/Shop Manuals including:

Two (2) each – operator, service and parts manuals including information for all component equipment supplied as part and complete. Includes electrical diagrams, hydraulic systems, and diagnostic procedures.

Delivery including:

Unit serviced and delivered to: Engineering Services, 1600 Emil Street, Madison, WI

City personnel fully trained on the operation, safety, and maintenance

Rodder Warranty:

The rodder shall be warrantied for a period of not less than 12 months against manufacturer defects.

2.3 Chassis Specifications

REQUIREMENT Please check Yes or

No to indicate whether or not proposed equipment meets the minimum requirement.

Please provide an explanation for each NO response.

Attach additional sheets as necessary.

Dimensions GVWR – 26,000 lbs. YES NO Wheel base – minimum length needed to accommodate rodder module as required by rodder manufacturer.

YES NO

Cab to Axle – as required by rodder manufacturer. YES NO Upfit options as required by rodder manufacturer. YES NO Engines 6.7L Power Stroke V8 Turbo Diesel - 300 HP @ 2500 RPM, 700 lb-ft Torque @ 1800 RPM

YES NO

Engine Exhaust Brake YES NO Manual Regeneration capability - Driver Interface in Message Center

YES NO

Governed RPM: 3300. Includes CARB clean idle label.

YES NO

50-State Emissions YES NO Engine Block Heater, Phillips, 120 Volt/750 Watt YES NO Transmissions Ford TorqShift HD 6-Speed Automatic - Double Overdrive, less PTO Provision - Park Pawl determined by Rear Axle Ratio and Tire Size

YES NO

Transmission must be sufficient for driving hydraulics required by the rodding machine.

YES NO

Transmission Power Take-Off Provision w/LiveDrive Capability

YES NO

Chelsea or Muncie PTO with labeled switch and warning lamp on dash in drivers’ view.

YES NO

Heavy duty oil cooler. YES NO

Front Wheels & Tires Wheels, Front 22.5x8.25 White Powder Coated Steel, 10-Hole (285.75MM BC) hub piloted, flanged nut, metric mount, 8.25 DC rims; with steel hubs.

YES NO

Tires, Front Two 11R22.5G Goodyear Endurance RSA (496 rev/mile).

YES NO

Wheel Seals, Front - Oil lubricated, SKF ScotSeal PlusXL Seals.

Rear Wheels & Tires

Wheels, Dual Rear 22.5x8.25 White Powder Coated Steel, 10-Hole (285.75MM BC) hub piloted, flanged nut, metric mount, 8.25 DC rims; with steel hubs.

YES NO

Tires, Rear Four 11R22.5G Goodyear G182 RSD (496 rev/mile).

YES NO

Wheel Seals, Rear - Oil lubricated, SKF ScotSeal PlusXL Seals.

YES NO

Brakes Air Brakes - Meritor Q-Plus with ABS, Bendix Anti- Lock Brake System, 4-channel. Includes 15" x 4" front brakes, 16.5" x 7" rear pads, dual direct reading air pressure gauges, brake lines color coded nylon, Bendix 13.2 CFM capacity air compressor, instrument panel mounted yellow knob parking brake control valve, automatic slack adjusters front and rear, two rear spring parking air brake chambers mounted on front of rear axle, three drain valves and two air tanks (Reference Body Builders Book for location).

YES NO

Air Dryer, Bendix AD/IP w/Heater mounted left frame rail.

YES NO

Front Axle and Suspension Hydraulic power-assist steering. YES NO 8,500 lb. Cap. Non-Driving - Dana D-850F YES NO Taper-Leaf Springs Parabolic 8,500 lb. Cap 2-leaf 62” x 3.15".

YES NO

Heavy Duty Shock Absorbers YES NO Front Stabilizer Bar YES NO Lube, Front Axle, EmGard 50W, Synthetic Oil YES NO Rear Axle and Suspension 17,500 lb. Single-Speed - Dana S17-140 Single reduction with Gentech Quiet Gears, synthetic lube and 190 wheel ends.

YES NO

Multi-Leaf Springs - 19,000 lb. Cap 11-leaf. YES NO 2,000 lb auxiliary springs for load stabilization. YES NO Heavy Duty Shock Absorbers, Rear - Double Acting YES NO Lube, Rear Axle, EmGard 75W-90, Synthetic Oil YES NO

6.50 Axle Ratio YES NO

Frame Single Channel - Straight 'C' 14.18 SM, 120,000 PSI YES NO 1,701,600 RBM. Heat treated alloy steel; 10.125" x 3.580" x 0.312" (257.2mm x 90.9mm x 8.0mm).

YES NO

Bumper, Front - Full Width, Chrome Plated Steel - (Included in (90E) Exterior Appearance Group)

Exhaust

Single, horizontal muffler, right side under cab outside of frame rail with vertical exhaust passenger side rear corner with heatshield and turnout exit.

YES NO

Fuel Tanks Fuel Tank - LH 55 Gallon Rectangular - Aluminum YES NO 12 Gal. Single Tank Fuel Fill. YES NO Electrical / Alternator / Battery 200 Amp Denso SC5 Heavy Duty Alternator YES NO Extra heavy duty 12 Volt. YES NO Jump Start Stud - Remote Mounted YES NO Battery - Three 900 CCA, 2700 Total, Includes Steel Battery Box 12Volt, Motorcraft.

YES NO

Body Builder Wiring - At End of Frame, Combined - (ILO Standard - Back of Cab Combined). Includes sealed connectors for 2 ground circuits, with combined left/stop, combined right/stop, back up lamps. Also includes 2 additional pass through wires to cab.

YES NO

Back-Up Alarm - Electric, 102 dBA YES NO Daytime Running Lamps YES NO Voltmeter - Available in message center. YES NO Seats 30/0/30 Air Ride Driver (External Air Source) & Air Ride Passenger (External Air Source) w/Consolette - Vinyl

YES NO

Cab Interior Four Body Builder Switches - Mounted in Center Instrument Panel

YES NO

Floor Covering - Black Vinyl YES NO Intelligent Oil Life Monitor YES NO Steering Column - Tilt YES NO Steering Wheel - Black PVC w/Integral Cruise Control Switches

YES NO

Air conditioning YES NO

Power Equipment Group - Includes power front side windows, power door locks and door trim panel.

YES NO

Radio AM/FM Stereo w/Aux Audio Input Jack & Clock YES NO Cab Exterior Horn, Air - Single Trumpet. Air solenoid operated, chassis mounted on rail back of bumper.

YES NO

Mirrors, Dual - Heated Rectangular, XL2020 - 102" Width. Integral spot mirror, sail type, manual fold, solid black finish.

Painted Grille - Plastic

Lights - Roof Marker/Clearance - Amber Lenses, 5 Lights

YES NO

Tow Hooks, Front (2) - Frame-Mounted, Painted Black

YES NO

Interior Color Gray YES NO Exterior Color City of Madison Safety Green. Paint Code Dupont Imron paint with a code N0455 called Signal Green Elite.

YES NO

Standard Items All accessories and features normally standard with the truck chassis shall be included whether specifically included in these specifications.

Quotation shall include printout from chassis manufacturer showing all standard accessories and features on the truck chassis.

YES NO

Operator and Service manuals Two (2) each – operator, service and parts manuals including information for all component equipment supplied as part and complete.

YES NO

Warranty Basic, Powertrain and Roadside Assistance– Unlimited miles/24 months

YES NO

Corrosion Perforation – Unlimited Miles/36 months YES NO

Diesel Engine and Transmission – 250,000 miles/60 months

3 REQUIRED INFORMATION AND CONTENT OF BIDS

1. Form A – Signature Affidavit

2. Form B – Receipt Forms and Submittal Checklist

3. Form C – Contractor Profile Information

4. Form D – Fee Proposal.

5. Form E – References

Rev. 07/28/2016-FormA-SignatureAffidavit.doc

Form A: Signature Affidavit

RFB #: 8642-0-2017-BO Sewer Rodding System This form must be returned with your response.

In signing Proposals, we certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise take any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit Proposals, that Proposals have been independently arrived at, without collusion with any other Proposers, competitor or potential competitor; that Proposals have not been knowingly disclosed prior to the opening of Proposals to any other Proposers or competitor; that the above statement is accurate under penalty of perjury.

The undersigned, submitting this Proposals, hereby agrees with all the terms, conditions, and specifications required by the City in this Request for Proposals, declares that the attached Proposals and pricing are in conformity therewith, and attests to the truthfulness of all submissions in response to this solicitation.

Proposers shall provide the information requested below. Include the legal name of the Proposers and signature of the person(s) legally authorized to bind the Proposers to a contract.

COMPANY NAME

SIGNATURE DATE

PRINT NAME OF PERSON SIGNING

Rev. 07/28/2016-FormB-Receipt.doc

Form B: Receipt of Forms and Submittal Checklist

Proposers hereby acknowledge the receipt and/or submittal of the following forms:

Forms Initial to

Acknowledge

SUBMITTAL

Initial to Acknowledge

RECEIPT

Description of Services/Commodities N/A

Form A: Signature Affidavit

Form B: Receipt of Forms and Submittal Checklist

Form C: Vendor Profile

Form D: Cost Proposal

Form E: References

Appendix A: Standard Terms & Conditions N/A

Appendix B: Contract for Purchase of Services N/A

Addendum #

Addendum #

Addendum #

Addendum #

VENDOR NAME

Rev. 07/28/2016-FormC-VendorProfile.doc

Form C: Vendor Profile

COMPANY INFORMATION

COMPANY NAME (Make sure to use your complete, legal company name.)

FEIN (If FEIN is not applicable, SSN collected upon award) CONTACT NAME (Able to answer questions about proposal.) TITLE

TELEPHONE NUMBER FAX NUMBER

EMAIL

ADDRESS CITY STATE ZIP

AFFIRMATIVE ACTION CONTACT

The successful Contractor, who employs more than 15 employees and whose aggregate annual business with the City for the calendar year, in which the contract takes effect, is more than twenty-five thousand dollars ($25,000), will be required to comply with the City of Madison Affirmative Action Ordinance, Section 39.02(9) within thirty (30) days of award of contract.

CONTACT NAME TITLE

TELEPHONE NUMBER FAX NUMBER

ORDERS/BILLING CONTACT

Address where City purchase orders/contracts are to be mailed and person the department contacts concerning orders and billing.

CONTACT NAME TITLE

TELEPHONE NUMBER FAX NUMBER

LOCAL VENDOR STATUS

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

CHECK ONLY ONE:

Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing

No, we are not a local vendor or have not registered.

Rev. 07/28/2016-FormD-CostProposal.doc

Form D: Cost Proposal

Prepare the fee proposal as all inclusive, not-to-exceed, fixed fees:

• All Inclusive – Covers all direct and indirect necessary expenses including but not limited to;

travel, telephone, copying and other out-of-pocket expenses.

• Not To Exceed – The actual fees shall not exceed the amount specified in fee proposal.

• Fixed Fee – All prices, rates, fees and conditions outlined in the proposal shall remain fixed and valid for the entire length of the contract and any/all renewals.

Any pricing increases or additions must be agreed upon in writing by both parties.

QUANTITY ITEM DESCRIPTION PRICE

New, complete truck-mounted sewer rodding system, per specs in Section B: Specifications.

If proposing equipment other than that specified please submit documentation to substantiate product equality.

Unit shall be delivered to the City of Madison Engineering Division, 1600 Emil Street, Madison, WI complete and operable no later than ____________ days after receipt of order.

DOES YOUR COMPANY MEET ALL OF THE MINIMUM REQUIREMENTS IDENTIFIED IN SECTION

2.2?

YES: __________

NO: ____________

IF NO, PLEASE ATTACH AN EXPLANATION FOR EACH “NO” RESPONSE.

Rev. 07/28/2016-FormE-References.doc

Form E: References

REFERENCE #1 – CLIENT INFORMATION

COMPANY NAME CONTACT NAME

ADDRESS CITY STATE ZIP

TELEPHONE NUMBER FAX NUMBER

EMAIL

CONTRACT PERIOD YEAR COMPLETED TOTAL COST

DESCRIPTION OF THE PERFORMED WORK

REFERENCE #2 – CLIENT INFORMATION

ADDRESS CITY STATE ZIP

TELEPHONE NUMBER FAX NUMBER

EMAIL

REFERENCE #3 – CLIENT INFORMATION

ADDRESS CITY STATE ZIP

TELEPHONE NUMBER FAX NUMBER

EMAIL

Form E: References

FormE-References.doc

REFERENCE #4 – CLIENT INFORMATION

COMPANY NAME CONTACT NAME

ADDRESS CITY STATE ZIP

TELEPHONE NUMBER FAX NUMBER

EMAIL

STC 7-26-16.docx Page 1

CITY OF MADISON

(STC-Form: 07/26/2016)

1. General. Throughout this document, "City of Madison," "City" and "Purchasing" shall be synonymous and mean the City of Madison. The words "bid" and "proposal" are synonymous, as are the words "bidder," "proposer" and "contractor." The phrases "request for proposal," "invitation for bids," "request," "invitation," and "solicitation" shall also be synonymous.

As applied to the winning or selected bidder, the words "bid," "proposal," and "contract" are synonymous.

2. Entire Agreement, Order of Precedence. These standard terms and conditions shall apply to any Purchase Order issued as a result of this Request for Bid/Proposal, except where expressly stated otherwise in the RFP or in a written instrument covering this purchase signed by an authorized representative of the City and the Contractor, in a form approved by the City Attorney (a “Separate Contract”). If such a separate contract is executed it shall constitute the entire agreement and no other terms and conditions, whether oral or written, shall be effective or binding unless expressly agreed to in writing by the City.

If a Separate Contract is not executed, these Standard Terms and Conditions, the City’s request for proposals, the version of the vendor’s bid that was accepted by the City, and the City’s Purchase Order (if any) shall constitute a contract and will be the entire agreement.

Order of Precedence: If there is a conflict between this Section A and any terms in the vendor’s accepted bid or proposal, this Section A shall control unless the parties expressly agree to another order of precedence, in writing. If there is a conflict between this Section A and a Separate Contract, the terms and conditions of the Separate Contract shall control.

I. TERMS FOR SUBMISSION OF BIDS: The following section applies to the bid/selection process only.

3. This invitation for bids does not commit the City to award a contract, pay any costs incurred in preparation of bids, or to procure or contract for services or equipment. The City may require the bidder to participate in negotiation and to submit such additional price or technical or other revisions to his or her bids as may result from negotiation. The bidder shall be responsible for all costs incurred as part of his or her participation in the pre-award process.

The City reserves the right to accept or reject any or all bids submitted, in whole or in part, and to waive any informalities or technicalities which at the City’s discretion are determined to be in the best interests of the City. Further, the City makes no representations that a contract will be awarded to any offeror responding to this request. The City expressly reserves the right to reject any and all bids responding to this invitation without indicating any reasons for such rejections(s).

The City reserves the right to postpone due dates and openings for its own convenience and to withdraw this solicitation at any time without prior notice.

4. Addenda. Changes affecting the specifications will be made by addenda. Changes may include, or result in, a postponement in the bid due date. Bidders are required to complete the Bidder Response Sheet, acknowledging receipt of all parts of the bid, including all addenda.

5. Price Proposal. All bidders are required to identify the proposed manufacturer and model, and to indicate the proposed delivery time on the attached Proposal Form. Failure to do so may cause the bid to be considered not responsive. If desired, the bidder may include product literature and specifications. The price quoted will remain firm throughout each contract period. Any price increase proposed shall be submitted sixty (60) calendar days prior to subsequent contract periods and shall be limited to fully documented cost increases to the bidder which are demonstrated to be industry-wide.

6. Price Inclusion. The price quoted in any bid shall include all items of labor, materials, tools, equipment, and other costs necessary to fully complete the furnishing and delivery of equipment or services pursuant to the specifications attached thereof. Any items omitted from the specifications which are clearly necessary for the completion of the project shall be considered a portion of the specifications although not directly specified or called for in these specifications.

7. Pricing and Discount.

a. Unit prices shown on the bid/proposal or contract shall be the price per unit of sale (e.g., gal., cs., doz., ea., etc.) as stated on the bid/proposal or contract. For any given item, the quantity multiplied by the unit price shall establish the extended price. If an apparent mistake exists in the extended price, the unit price shall govern in the bid/proposal evaluation and contract administration.

b. In determination of award, discounts for early payment will only be considered when all other conditions are equal. Early payment is defined as payment within fifteen (15) days providing the discount terms are deemed favorable. All payment terms must allow the option of Net 30.

8. F.O.B. Destination Freight Prepaid. Bid prices must include all handling, transportation and insurance charges. Failure to bid FOB Destination Freight Prepaid may disqualify your bid.

9. Award.

a. The City will have sole discretion as to the methodology used in making the award. Where none is specified, the award will be made to the lowest responsible bidder in compliance with the specifications and requirements of this solicitation.

b. The right is reserved to make a separate award of each item, group of items or all items, and to make an award in whole or in part, whichever is deemed in the best interest of the City.

10. Responsiveness and Responsibility. Award will be made to the responsible and responsive bidder whose bid is most advantageous to the City with price and other factors considered. For the purposes of this project, responsiveness is defined as the bidder’s conformance to the requirements of the solicitation. Being not responsive includes the failure to furnish information requested.

Appendix A

STC 7-26-16.docx Page 2

Responsibility is defined as the bidder’s potential ability to perform successfully under the terms of the proposed contract. Briefly, a responsible bidder has adequate financial resources or the ability to obtain said resources; can comply with required delivery taking into account other business commitments; has a satisfactory performance record; has a satisfactory record of integrity and business ethics;

and has the necessary organization, experience and technical skills.

The City reserves the right to refuse to accept any bid from any person, firm or corporation that is in arrears or is in default to the City, or has failed to perform faithfully any previous contract with the City. If requested, the bidder must present within five (5) working days evidence satisfactory to the City of performance ability and possession of necessary facilities, financial resources, adequate insurance, and any other resources required to determine the bidder’s ability to comply with the terms of this solicitation document.

11. Cancellation.

a. The City reserves the right to cancel any contract in whole or in part without penalty due to non-appropriation of funds.

b. In the event the Bidder shall default in any of the covenants, agreements, commitments, or conditions and any such default shall continue unremedied for a period of ten (10) days after written notice to the Bidder, the City may, at its option and in addition to all other rights and remedies which it may have, terminate the Agreement and all rights of the Bidder under the Agreement.

c. Failure to maintain the required certificates of insurance, permits, licenses and bonds will be cause for contract termination. If the Bidder fails to maintain and keep in force the insurance, if required, the City shall have the right to cancel and terminate the contract without notice.

II. CONDITIONS OF PURCHASE: The following section applies to purchases/contracts after the award. See Paragraphs 1 & 2 for applicability and order of precedence.

12. Specifications.

a. All bidders must be in compliance with all specifications and any drawings provided with this solicitation. Exceptions taken to these specifications must be noted on your bid.

b. When specific manufacturer and model numbers are used, they are to establish a design, type, construction, quality, functional capability and/or performance level desired. When alternates are bid/proposed, they must be identified by manufacturer, stock number, and the bidder/proposer is responsible for providing sufficient information to establish equivalency. The City shall be the sole judge of equivalency. Bidders are cautioned to avoid bidding alternates which do not meet specifications, which may result in rejection of their bid/proposal.

13. Regulatory Compliance.

a. Seller represents and warrants that the goods or services furnished hereunder, including all labels, packages, and container for said goods, comply with all applicable standards, rules and regulations in effect under the requirements of all Federal, State and local laws, rules and regulations as applicable, including the Occupational Safety and Health Act (OSHA), as amended, with respect to design, manufacture or use for their intended purpose of said goods or services. Seller shall furnish Material Safety Data Sheets (MSDS) whenever applicable.

b. If it is determined by the City that such standards are not met, the seller agrees to bear all costs required to meet the minimum standards as stated above for the equipment/products furnished under this contract.

14. Warranty. Unless otherwise specifically stated by the bidder, products shall be warranted against defects by the bidder for ninety (90) days from the date of receipt. If bidder or manufacturer offers warranty that exceeds 90 days, such warranty shall prevail.

15. Ownership of Printing Materials. All artwork, camera-ready copy, negative, dies, photos and similar materials used to produce a printing job shall become the property of the City. Any furnished materials shall remain the property of the City. Failure to meet this requirement will disqualify your bid.

16. Item Return Policy. Bidder will be required to accept return of products ordered in error for up to twenty-one (21) calendar days from date of receipt, with the City paying only the return shipping costs. Indicate in detail on the Bidder Response Sheet, your return policy.

17. Payment…