Sewer Maintenance and Repair Services

The County of San Mateo, Department of Public Works, is issuing a Request for Proposals for combined sewer maintenance, repair, and grease trap services under a five-year agreement with an aggregate fiscal obligation not to exceed $500,000. The procurement seeks one qualified contractor to provide comprehensive wastewater system services including grease trap pumping, holding tank maintenance, septic tank flushing, sewer line cleaning and snaking, lift station inspection and maintenance, and emergency plumbing services across multiple County-owned facilities including the Maguire Jail, Hall of Justice, Maple Street Correctional Facility, San Mateo Medical Center, Glenwood Boys Ranch, Safe Harbor Homeless Shelter, and various Roads Division yards. The RFP was released on May 4, 2026, with a deadline for questions and contract exceptions of May 13, 2026, at 2:00 p.m., and a proposal submission deadline of May 20, 2026, at 2:00 p.m. via the OpenGov eProcurement portal, with an anticipated contract award date of June 23, 2026. Minimum qualifications require contractors to possess four years of experience providing similar services within the past seven years, active California C-36 and C-42 contractor licenses, ability to provide 24-hour on-call services with one-hour emergency response and four-hour on-scene arrival capabilities, and registration with the System for Award Management (SAM). Pricing shall include fixed hourly labor rates for pre-approved repairs, emergency calls during day and after-hours, weekend and holiday work, per-gallon disposal rates for various waste types, per-ton rates for jet vac truck disposal, and a flat percentage markup rate for parts with manufacturer MSRP documentation, with a maximum annual percentage increase not to exceed published Consumer Price Index rates. Evaluation will be based equally on Firm Qualifications (50 points) and Price (50 points), and all repair work is warranted for one year with preventative maintenance work warranted for 180 days.

The County has adopted a Procurement Preference for Local Businesses Ordinance that may apply to this solicitation, requiring contractors to maintain a fully operational place of business within 50 miles of the Department's main office in Redwood City, California. The solicitation does not identify any incumbent vendors or current contractors, nor does it reference existing infrastructure or technology requiring integration beyond standard wastewater system maintenance and repair capabilities. Contractors must comply with all applicable Federal, State, and County laws, including prevailing wage requirements under California Labor Code Section 1770 et seq., the Living Wage Ordinance, non-discrimination provisions, and Section 504 of the Rehabilitation Act. Insurance requirements include workers' compensation coverage, comprehensive general liability of at least $1,000,000, motor vehicle liability of $1,000,000, and professional liability of $1,000,000, with the County named as additional insured. All work products created under the agreement become the exclusive property of the County, and the contract may be terminated by either party with thirty days' advance written notice without cause, or by the County for breach with ten calendar days to cure after notice. The contract value of up to $500,000 for the five-year term will be distributed through separate Task Orders issued as warranted throughout the agreement period.