Sewage Pumping & Jetting Services

The West Virginia Division of Corrections and Rehabilitation (DCR) is issuing a Request for Quotation (RFQ) numbered ARFQ 0608 DCR2600000010 on behalf of the North Central Regional Jail and Correctional Facility (NCRJ&CF) located in Greenwood, West Virginia, to procure sewage pumping, removal, disposal, and high-pressure jetting services. The solicitation seeks a qualified contractor to service a 65,000-gallon pre-treatment plant system, including removal from two pre-treatment vessels, one lift station manhole, an 8,000-gallon off-site trash trap, and sewer/drain line jetting services. Required qualifications include a minimum of three years of demonstrated experience in sewage pumping, disposal, and high-pressure jetting; a valid West Virginia Contractors License; Commercial General Liability insurance of at least $1,000,000 per occurrence; Automobile Liability insurance of at least $1,000,000 per occurrence; registration with the West Virginia Purchasing Division; and the ability to maintain 24/7 emergency telephone service with five-hour emergency response capability. The contract scope encompasses ten line items covering routine scheduled services estimated at six trips annually for each vessel, six trips for lift station manhole cleaning, twelve trips for trash trap removal, and six jetting trips, with additional emergency call-out services estimated at two trips annually for each service category. Scheduled services must be performed between 8:00 AM and 4:00 PM EST Monday through Friday unless mutually agreed otherwise, with separate emergency call-out pricing required. The high-pressure jetting equipment must be capable of handling pipes up to eight inches in diameter at a minimum of 18 GPM at 4,000 PSI. A non-mandatory pre-bid meeting is scheduled for August 21, 2025, at 10:00 AM EST, written questions must be submitted by August 25, 2025, at 2:00 PM EST, and sealed bids are due by August 29, 2025, at 10:30 AM EST, with public bid opening at 11:00 AM EST. The contract will be awarded to the lowest responsible bidder meeting all mandatory requirements on a per-trip unit price basis for each service line item.

The solicitation does not identify specific set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. No current contractor or existing infrastructure integration requirements are specified in the available documentation. The initial contract term is one year with four optional one-year renewal periods available at the mutual agreement of both parties, and no automatic renewals are permitted. No price adjustments are allowed during the initial twelve contract months; thereafter, vendors may request adjustments no less than thirty days prior to the contract anniversary, limited to the lesser of the prior year Consumer Price Index or 3 percent, subject to Agency approval. All mileage, travel costs, and travel time must be included in the quoted per-trip rates, and vendors must complete the Agency-provided Pricing Page (Exhibit A) with separate unit prices for each service item, with failure to do so resulting in bid disqualification. While specific budget ranges or award values are not stated in the solicitation documents, the estimated annual service quantities (ranging from 6 to 12 trips per year for scheduled services plus 2 trips annually for emergency services across five service categories) provide a basis for bidders to calculate extended pricing for evaluation purposes.