Severe Weather Shelter Services and Dusk to Dawn public camping area services

The City of Ashland, Oregon is seeking proposals from qualified firms to provide severe weather shelter services and dusk to dawn public camping area services. The scope of work includes staffing and operating a severe weather shelter located at 2200 Ashland Street, as well as monitoring and supervising a public camping area located at 1155 East Main Street. The selected contractor will be responsible for maintaining the facilities, complying with all applicable regulations, and providing services based on temperature and air quality index thresholds. The initial contract term will be from the remainder of 2024 through April 2025, with the possibility of four additional one-year renewals. Proposals are due by 2:00:00 PM (PST) on Wednesday, May 8th, 2024, and the City will reimburse the contractor for approved costs on an actual or per event basis.

The contract includes pricing terms for shelter bed-nights and public camping area usage, with a set aside for minority, women, and emerging small business enterprises. The current incumbent providers are listed, and the contract is funded through a combination of state and local funding sources totaling $1.5 million annually. Interested organizations must submit proposals that demonstrate their qualifications, experience, and ability to meet the City's requirements.