Seven (7) Seperate Emergency Generator Contracts

The West Virginia Division of Corrections and Rehabilitation (DCR) is soliciting competitive bids for seven separate emergency generator maintenance and service contracts across multiple correctional and juvenile facilities located in Berkeley, Marshall, Hampshire, and Tucker Counties. The procurement seeks contractors to provide comprehensive services including preventative maintenance, inspections, load bank testing, corrective maintenance, and emergency generator rental for diesel-powered generators ranging from 80 kW to 350 kW at facilities such as Eastern Regional Jail, Northern Regional Jail, Potomac Highlands Regional Jail, and three juvenile centers. Key deliverables include annual maintenance, hourly corrective maintenance services, per-trip charges, parts replacement, and emergency generator rental capabilities. Bidders must submit a 5% bid bond and possess appropriate licensing and insurance, with strict security requirements mandating background checks and tool inventory protocols. The solicitation was issued on October 5, 2025, with vendor questions due by October 15, 2025, at 2:00 PM EST, and final bids required by October 22, 2025, at 10:30 AM EST, with a bid opening scheduled for 11:00 AM EST on the same day.

The contract will be awarded as a master agreement with an initial one-year term and potential for four one-year renewals, with a total contract value limited to $500,000. No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the documentation. Contractors will be required to provide performance and labor/material bonds if awarded a contract, and must demonstrate capability to service generators from manufacturers including Kohler, Cummins, Detroit Diesel, Caterpillar, and Olympian. The pricing structure involves unit prices for preventative maintenance, various labor rate categories (regular, overtime, holiday, and emergency), per-trip charges, and parts markup percentage. Estimated annual parts costs are approximately $2,000 per facility, with detailed pricing pages in Exhibits D and E allowing vendors to provide comprehensive unit pricing for services and generator rentals. The procurement is classified under commodity code 26111600 and will be administered through the Division of Corrections Central Office in Charleston, West Virginia, with Philip K. Farley serving as the primary contact for potential vendors.