Service for Modification of Primate Electronic Health Record System (UW-MAD) [19-5918]

The University of Wisconsin-Madison Purchasing Services, specifically acting on behalf of the Wisconsin National Primate Research Center (WNPRC), is seeking programming services to modify and enhance their existing Primate Electronic Health Record (EHR) System originally developed in 2009. The primary objectives are to refine audit trails for financial and grant activity management and enable invoice generation using existing system data. The project requires modification of the current system built on LabKey Server, with specific technological requirements including Java (Version 8), Apache Tomcat, PostgreSQL, MS SQL Server, JavaScript, HTML/CSS/Bootstrap/jQuery, PDF report generation, Selenium/JUnit, and LabKey Server APIs. Bidders must provide hourly rates for five job classifications and demonstrate technical expertise in these areas. The Request for Bid (RFB 19-5918) was issued on June 27, 2018, with bids due by 2:00 p.m. CDT on July 6, 2018. The contract term is initially two years with potential automatic renewal for three additional one-year terms, with an estimated workload between 950 and 1,000 combined hours primarily focused on programmer and senior programmer positions.

The procurement opportunity appears open to all qualified vendors without specific set-aside designations for disadvantaged enterprises. Bidders must comply with criminal background check requirements and maintain appropriate insurance coverage, with the University named as additional insured. The University reserves the right to conduct a six-month trial period before finalizing the award and will select the vendor based on lowest net line item price or lowest net lot total. Pricing must remain firm for the initial contract term, with any price increase requests limited to documented cost increases and submitted 90 days prior to contract renewal. No volume discounts will be considered in the award determination, though they will apply to orders issued under the contract. All University of Wisconsin-Madison departments are eligible to purchase from the resulting contract. While a specific contract value is not explicitly stated, the estimated workload suggests a substantial programming engagement with potential for significant ongoing work across multiple job classifications.