SemTech/Sierra Wireless Mobile Data Terminals Upgrade

The Hillsborough County Board of County Commissioners Fire Rescue Department is seeking competitive sealed bids (ITB-26-00212) for the purchase, installation, licensing, support, and consulting services of SemTech/Sierra Wireless Mobile Data Terminals, Model XR80, over a five-year contract period with an estimated project value of $987,240.00. The primary deliverables include the replacement of 225 existing Sierra Wireless Model MG90 units with new XR80 devices, installation of 180 units within a two-month period at a rate of six devices per day, removal of existing hardware, firmware updates, configuration, and a 90-day workmanship warranty on all installations. All installations must occur at the Public Safety Operations Complex in Tampa, Florida, Monday through Friday between 8:00 AM and 5:00 PM, with no vehicle out of service for more than six hours; the remaining 45 units will serve as spares and one-off installations. Bid prices must remain fixed for the entire contract term and include all warranties and shipping costs, with all products required to be new and unused. The successful contractor must be an authorized Premier SemTech/Sierra Wireless partner and reseller with an in-house installation team, sufficient inventory to facilitate delivery within 30 calendar days of purchase order receipt, and must provide proof of authorized status upon request. Award will be made to the lowest responsive and responsible bidder meeting all specifications; bidders must submit offers on all line items to be eligible for award, and no substitutions are permitted for any specified items including the AirLink XR80 router, upgrade licenses, subscription renewals, antennas, brackets, and adapters. Bids are due April 15, 2026, at 2:00 PM Eastern Time through the County's electronic bidding system (Euna Procurement), with payment to be made within 45 days of proper invoice submission.

No set-aside designations or restrictions limiting participation to specific types of organizations are noted in the solicitation documents; however, all bidders must comply with mandatory requirements including submission of a completed Drug Free Workplace Certification Form per Florida Statute 287.087, a Substitute W-9 Form for tax identification purposes, and proof of required insurance coverage maintained at the contractor's expense with Hillsborough County named as additional insured. The contractor must obtain insurance with minimum limits including Commercial General Liability ($500,000 to $2,000,000 depending on coverage type), Automobile Liability ($300,000 to $1,000,000), Workers' Compensation and Employers' Liability ($100,000 to $1,000,000), Professional Liability ($1,000,000), and Cyber Liability ($1,000,000), with all insurance providers authorized to conduct business in Florida and maintaining A.M. Best ratings of A- Class 7 or better. The incumbent technology being replaced consists of 225 existing Sierra Wireless Model MG90 mobile data terminals currently deployed across the fire rescue department's fleet, which includes approximately 200+ vehicles spanning Battalion Chief units, Brush Trucks, Fire Engines, Aerial Platforms, Ladder trucks, Ambulances, Rescue units, and specialty vehicles. The contract award value is estimated at $987,240.00 for the five-year period, with successful contractors required to enroll in the County's electronic direct deposit payment system for expedited processing of invoices.