SEFS - AssetWorks ReCoup for Surplus Property Management Software 2026

The State of Illinois Department of Innovation and Technology (DoIT) intends to award a sole source contract to AssetWorks USA, Inc. for annual licensing of the ReCoup Surplus Property Management Software. The procurement covers the period from September 1, 2025, to August 31, 2026, and will support the state's surplus property system and online iBid platform for disposing of state and federal surplus assets. The software provides critical functionality including custom reporting, asset tracking, integrations with SAP and GSA platforms, and tablet technology for operational performance. The total contract value is $188,243.33, representing a 9% increase from the previous year's licensing cost. The state has set a deadline of July 4, 2025, at 4 p.m. for interested parties to submit written comments or request a public hearing regarding the sole source procurement. Simultaneously, the state is pursuing a competitive solicitation (RFP B-45148) to be opened on July 15, 2025, to explore potential replacement solutions for the current system.

The procurement appears to be unrestricted in terms of set-aside designations or specific enterprise requirements. The current system has been customized for the Central Management Services over 15 years and generates between $3.5 million and $4.5 million annually for Illinois taxpayers. AssetWorks is the incumbent vendor and has developed a highly specialized software solution tailored to the state's specific surplus property management needs. The existing infrastructure includes integrations with SAP and GSA platforms, suggesting potential complexity for any future vendor transitions. The sole source justification emphasizes the software's unique customization and critical role in the state's asset management process. While the current contract is for one year with no potential renewals, the state is actively seeking alternative solutions through a concurrent competitive solicitation process. The total contract value of $188,243.33 represents the full annual licensing and support cost for the ReCoup Surplus Property Management Software.