Seed (2026)

Dane County, Wisconsin is issuing a Request for Bid (RFB) for the supply of seed on an as-needed basis to support the Dane County Highway and Transportation Department during the 2026 calendar year. The procurement encompasses eleven line items across two primary product categories: seed and fertilizer products, and crushed stone and gravel mixtures. Specific deliverables include five WisDOT mixture grades (#10, #20, #30, #40, and #60), two fertilizer types (Type A and Type B), two grass seed mixes (Terrace Sun Mix and Terrace Shade Mix), and two winter grain seeds (Winter Rye and Winter Wheat), with all quantities measured in pounds. All seed specifications must conform to WisDOT Standard Specifications for Road and Bridge Construction. Vendors must submit pricing for both delivered and picked-up options, with delivery available to any job site in Dane County or to a specified address at 2302 Fish Hatchery Road in Madison, and all pricing must be inclusive of labor, delivery costs, and all other necessary expenses. The bid was released on January 23, 2026, with a vendor question deadline of February 13, 2026, at 4:00 pm and a proposal submission deadline of February 23, 2026, at 2:00 pm; all responses must be submitted electronically through the County's eProcurement Portal at https://procurement.opengov.com/portal/countyofdane. The County reserves the right to award on a per-item basis or on total net bid and will evaluate unit prices with extended prices calculated by multiplying quantities by unit price.

Local vendor purchasing preferences apply to this procurement, with Dane County-based and owned vendors receiving preferential consideration within 15% of the low bid, locally operated vendors within 10%, and non-locally operated vendors within 5%. Additional price preferences are available for products meeting Dane County-Made, Regionally-Made, or Wisconsin-Made criteria. All vendors must submit a W9 form and certificate of insurance demonstrating commercial general liability coverage of not less than $1,000,000 per occurrence, and must comply with all Standard Terms and Conditions including nondiscrimination provisions and fair labor practices certification. The resulting contract shall be effective on the date of purchase order or contract execution and shall run for one year from that date, with vendors required to provide notification to the Dane County Highway and Transportation Department at (608) 266-4012 no less than two days prior to delivery. Pricing shall remain fixed throughout the contract term, though the County reserves the right to determine price increases thirty days before the proposed effective date if limited to fully documented industry-wide cost increases. No specific budget range or award value is disclosed in the solicitation documents.