Secure Information Management for AI

The State of Nevada's State Controller's Office is soliciting vendor quotes for Secure Information Management for AI, a commodity procurement designed to help the state securely manage and connect data across the enterprise while transforming that data into trusted, AI-ready information. Vendors must submit quotes through the NevadaEPro procurement portal by June 26, 2026, with submissions enforced to the second in Pacific Standard Time; late submissions will be automatically rejected. The solicitation requires vendors to complete multiple submission tabs including general information, itemized pricing details, vendor-specific questions, terms and conditions acceptance, and file attachments, with all mandatory fields marked with asterisks. Vendors must provide unit costs, discount percentages, and freight charges without commas, and may indicate items at no charge or mark items as "No Bid" as applicable. The State reserves the right to award to the lowest responsible bidder while considering factors including location, quality, total cost of ownership, specification conformity, intended use, and delivery dates. All goods must be new only, with complete descriptive data and specifications required, and alternative items are permitted only if they meet or exceed original specifications and result in lower pricing subject to State acceptance. Contract terms shall not exceed two years, with potential annual renewals thereafter at the discretion of the Purchasing Division if extension conditions are specified and deemed in the State's best interest.

A five percent price preference is available for Nevada-based businesses certified as producing a majority of goods in Nevada, and an additional five percent preference applies to local businesses owned and operated by veterans with service-connected disabilities for contracts valued between $50,000 and $500,000, though these preferences cannot be combined. All pricing must be quoted Free on Board Destination with freight prepaid, and the State generally pays within 30-45 days of invoice receipt and agency approval; applicable federal and state taxes are excluded from vendor quotes as the State will pay or provide tax exemption certificates. Vendors delivering commodities directly must provide automobile liability insurance with combined single limits of $1,000,000. The procurement documents provided do not specify an explicit budget range, incumbent vendors, or specialized technology integration requirements, as the Standard Terms and Conditions for Commodities serve as standardized governing provisions applicable across multiple procurement solicitations. Vendors should note any exceptions to the standard terms and conditions during the submission process and may upload supporting documentation with optional confidentiality designations. Questions regarding the solicitation should be submitted before the June 26, 2026 deadline, and vendors will receive email confirmation upon successful quote submission.