Sector Paper

The Washington State Patrol (WSP) has issued Invitation for Bid (IFB) No. GC237479 for a competitive procurement of Sector Paper, targeting jurisdictions including Chelan County, King County, Spokane County, Thurston County, Yakima County, and several associated cities and census-designated places. The procurement specifically seeks Brother brand sector paper, including Standard Perforated 7-year Achievability Sector Paper (6 rolls per pack, 100 pages per roll), Premium Motorcycle Receipt Paper, and Standard 4" Motorcycle Receipt Paper. Key deliverables include precise paper specifications with mandatory pass/fail requirements, with bidders required to complete Exhibit B - Performance Requirements and demonstrate full compliance with technical specifications. The solicitation was posted on March 14, 2025, with critical dates including a March 28, 2025 deadline for submitting questions and a bid submission deadline of April 25, 2025. Evaluation criteria include responsiveness, pricing, and vendor responsibility, with WSP planning to award to the lowest responsive and responsible bidder. The contract term is anticipated to be up to 60 months, with potential pricing adjustments every 12 months, and an estimated annual purchase volume of approximately 1,000 units.

The procurement includes several set-aside and preference provisions to encourage diverse business participation, with specific numerical goals for minority-owned businesses (6.6%) and veteran-owned businesses (1.47%). Additional evaluation points are available for Washington Small Businesses (10 points), Certified Veteran-Owned Businesses (10 points), Executive Order 18-03 compliance (5 points), and PCB-Free Products (5 points). Bidders must provide comprehensive business information, including certification status for minority/women-owned businesses, small businesses, and veteran-owned businesses, with definitions based on annual gross revenue. Insurance requirements are substantial, including commercial general liability insurance with aggregate limits of $2,000,000 and per-occurrence limits of $1,000,000. The estimated contract value is less than $150,000, with historical annual sales around $88,000, and the procurement allows for flexibility in purchasing, including potential acquisition from non-contract suppliers if more cost-effective pricing is available. Vendors must also complete detailed certification documents, including Exhibit A-1 Bidder's Certification and Exhibit E Diverse Business Inclusion Plan, to demonstrate compliance with state procurement regulations.