Search Function Solution on Public-facing Websites
Closed State & local contract opportunity Posted
- Solicitation number
- RFI-10848
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
Opportunity details come from vendor.myfloridamarketplace.com. Updated .
About this opportunity
The Florida Division of Administrative Hearings (DOAH) is issuing a Request for Information (RFI) #24/25-001 to gather insights from qualified vendors about implementing a robust search function for its public-facing websites. The primary objective is to identify a secure, scalable, and user-friendly search interface that will enhance public accessibility to case records while maintaining data integrity and privacy controls. The proposed solution must seamlessly integrate with DOAH's current website, offer real-time indexing, and support advanced search functionalities for legal professionals, government entities, and the public. The solution will need to migrate approximately 438,000 documents currently using Mindbreeze InSpire, totaling less than two terabytes, and must run on Microsoft IIS 10 with keyword-based search capabilities for PDF files. Key technical requirements include compliance with Section 120.53 Florida Statutes and Web Content Accessibility Guidelines (WCAG) 2.1 Level AA standards. The RFI timeline includes vendor questions due by November 12, 2024, answers posted by December 4, 2024, and final vendor responses due by December 17, 2024, all to be submitted through the State of Florida's Vendor Information Portal.
There are no specific set-aside designations or restrictions mentioned for vendor participation. Vendors must be registered to conduct business in Florida through the Department of State and registered in MyFloridaMarketPlace (MFMP). The current system environment consists of Classic ASP.NET websites with virtual directories containing PDF files and no existing database structure for metadata. The system currently processes approximately 50 searches every 10 minutes and adds roughly 40,000 new documents annually. No specific budget has been determined, as DOAH is using this RFI to gather information to develop budget constraints and expectations for hardware, software, and ongoing support services. The implementation timeline targets a go-live date of November 2025, with the solution capable of being either cloud-hosted or on-premises. DOAH indicates a preference for the most cost-effective licensing model between perpetual licenses and annual subscriptions. Remote work is permitted, including work performed outside the US, provided Florida's vendor registration requirements are met and services align with DOAH's 8:00 a.m. to 5:00 p.m. eastern time working hours.
Opportunity text
4 versions
Update #4 · Latest ·
12/11/2024: Addendum #2 provides DOAH's responses to additional questions received from Vendors after the posting of Addendum #1 Q & A on December 5, 2024.
12/5/2024: Addendum #1 provides DOAH's responses to questions received from Vendors.
11/18/2024: Informational Notice #1 updates the RFI's Timeline of Events.
The Division of Administrative Hearings (DOAH) is issuing this Request for Information (RFI) to gather insights from qualified vendors regarding the implementation of a robust search function on its public-facing websites.
The primary objective of this RFI is to identify solutions that meet DOAH's need for a secure, scalable, and user-friendly search interface. The proposed search solution should enhance public accessibility to case records while maintaining data integrity and privacy controls. The ideal solution will seamlessly integrate into DOAH's current website, offer real-time indexing, and support advanced search functionalities to improve the user experience for legal professionals, government entities, and the general public.
Update #3 ·
12/5/2024: Addendum #1 provides DOAH's responses to questions received from Vendors.
11/18/2024: Informational Notice #1 updates the RFI's Timeline of Events.
The Division of Administrative Hearings (DOAH) is issuing this Request for Information (RFI) to gather insights from qualified vendors regarding the implementation of a robust search function on its public-facing websites.
The primary objective of this RFI is to identify solutions that meet DOAH's need for a secure, scalable, and user-friendly search interface. The proposed search solution should enhance public accessibility to case records while maintaining data integrity and privacy controls. The ideal solution will seamlessly integrate into DOAH's current website, offer real-time indexing, and support advanced search functionalities to improve the user experience for legal professionals, government entities, and the general public.
Update #2 ·
11/18/2024: Informational Notice #1 updates the RFI's Timeline of Events.
The Division of Administrative Hearings (DOAH) is issuing this Request for Information (RFI) to gather insights from qualified vendors regarding the implementation of a robust search function on its public-facing websites.
The primary objective of this RFI is to identify solutions that meet DOAH's need for a secure, scalable, and user-friendly search interface. The proposed search solution should enhance public accessibility to case records while maintaining data integrity and privacy controls. The ideal solution will seamlessly integrate into DOAH's current website, offer real-time indexing, and support advanced search functionalities to improve the user experience for legal professionals, government entities, and the general public.
Update #1 ·
The Division of Administrative Hearings (DOAH) is issuing this Request for Information (RFI) to gather insights from qualified vendors regarding the implementation of a robust search function on its public-facing websites.
The primary objective of this RFI is to identify solutions that meet DOAH's need for a secure, scalable, and user-friendly search interface. The proposed search solution should enhance public accessibility to case records while maintaining data integrity and privacy controls. The ideal solution will seamlessly integrate into DOAH's current website, offer real-time indexing, and support advanced search functionalities to improve the user experience for legal professionals, government entities, and the general public.
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