SDSU Diploma Printing and Distribution Services

San Diego State University (SDSU) is seeking proposals for a comprehensive Diploma Printing and Distribution Services contract through RFP 7027, targeting vendors capable of providing end-to-end diploma management solutions. The procurement covers a range of services including diploma customization, printing, first-class mail distribution, online ordering capabilities, and diploma management software. Vendors must demonstrate ability to simultaneously fulfill all requirements outlined in the statement of work, with key deliverables involving electronic storage of diplomas, integrated management software with multiple user instances, online self-service ordering, and audit trail maintenance. The evaluation process will assess proposals across multiple criteria, allocating 16 points for qualifications/experience, 55 points for scope of work, 40 points for pricing, 10 points for value-added options, and 5 points each for small business preference and disabled veteran business enterprise (DVBE) participation, totaling 131 possible points. Proposal submissions are due on December 30, 2024 at 2:00 p.m. PDT, with a question submission deadline of December 6, 2024. The anticipated contract term is three years, with options to extend for two additional two-year periods.

The procurement includes specific set-aside designations and preferences for small businesses and disabled veteran-owned businesses, offering incentives of 5% for small business participation and 1-5% for DVBE involvement. Vendors must provide certified high-resolution color electronic diplomas as Adobe PDFs with embedded security features and verification capabilities, demonstrating technological sophistication in diploma management. While no specific incumbent vendor is mentioned, the RFP suggests a desire for advanced technological integration and comprehensive service delivery. The contract requires capability for same-day processing and supporting both physical and electronic diploma delivery. Although a specific budget range is not explicitly stated, the comprehensive nature of the services and the multi-year contract structure indicate a potentially significant procurement opportunity for qualified vendors with robust diploma printing and distribution infrastructure.