Screen-printing services for sarasota county fire department uniforms

Sarasota County is conducting a Quick Quote (QQ) solicitation for screen-printing services for Fire Department uniforms, specifically T-shirts for operational personnel. The procurement (2025-QQ-533) seeks a vendor to provide screen-printing services on T-shirts supplied by the Department, with a focus on durability, consistency, and professional appearance. The project involves printing for multiple shirt types and ranks, including 795 Firefighter/EMT, 510 Firefighter/Paramedic, 357 Lieutenant, and 58 Captain short-sleeve shirts, with corresponding long-sleeve quantities. Printing specifications are precise, requiring art placement in four distinct locations: left chest (3.5" x 3.5"), upper back (6.81" x 11.5"), right sleeve (2" x 3.1"), and right chest, featuring Maltese Cross designs, cityscape logos, and American flag representations. The solicitation requires vendors to provide three professional references, possess a valid business license, and submit itemized quotes including unit prices, setup fees, transportation costs, delivery timelines, and reprint policies. The response deadline is August 22, 2025, at 12:00 pm, with questions accepted until August 21, 2025. Vendors must deliver completed garments to the Fire Department Logistics Warehouse within 60 calendar days of receiving items.

The procurement does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Vendors located in Manatee and Sarasota Counties will be given preference. The county has established a strict quote threshold of $50,000, with the potential to purchase additional quantities at the quoted unit price within 30 days of award and potentially extend unit prices for up to one year with vendor agreement. The award will be made to the responsive and responsible bidder offering the lowest total bid price. Vendors must demonstrate the ability to correct screen-printing errors at no additional cost, including reprinting garments or replacing T-shirts if errors cannot be remedied. The procurement includes a tax exemption, and Sarasota County reserves the right to cancel the Quick Quote and re-solicit using an alternative procurement method if no suitable quotes are received. Insurance requirements are comprehensive, including Commercial General Liability ($500,000 or $1,000,000 per occurrence), Business Auto Liability ($500,000 combined single limit), and Workers Compensation at statutory limits.