School Nutrition Small Equipment

The Cherokee County School District (CCSD) is soliciting proposals for a School Nutrition Small Equipment Request for Proposal (RFP) designated as SE-2026, seeking qualified vendors to provide a comprehensive range of kitchen and food service equipment. The procurement encompasses 287 specific items including utensils, cookware, cleaning supplies, and specialized food preparation tools, with potential for multiple vendor awards. Proposers must submit all materials through the CCSD Euna Procurement portal by September 30, 2025, at 9:00 a.m., with all questions due by September 23, 2025, at 2:00 p.m. The evaluation will be conducted using a point-based system: 35 points for price, 30 points for product availability/quality, 25 points for service and support, and 10 points for references. Vendors must provide pricing for individual school locations and centralized delivery, with an expectation of lower pricing for centralized delivery, and all prices must remain firm for the entire twelve-month contract term from November 1, 2025, through October 31, 2026.

The RFP includes several set-aside and compliance requirements, emphasizing opportunities for small businesses, minority firms, and women's business enterprises. Vendors must complete numerous compliance documents, including Georgia Security and Immigration Compliance documentation, civil rights assurances, and USDA debarment certifications. Non-employee vendors must adhere to strict guidelines regarding limited access to students and follow comprehensive school nutrition program provisions, including federal regulations on food safety, biosecurity, and procurement policies. While specific award values are not disclosed, the extensive documentation suggests a significant procurement opportunity with potential for multiple vendors. Proposers must provide current insurance certificates, demonstrate the ability to deliver assembled items, offer detailed information for items valued at $500 or more, and comply with the district's "Buy American" policy prioritizing domestic food commodities and products for school meal programs.