School Nutrition Program - Cleaning Products (Annual Contract)

The Savannah-Chatham County Public School System (SCCPSS) is soliciting bids for Bid 26-08, an annual contract for School Nutrition Program cleaning products. The procurement seeks a single vendor to supply 13 specific Ecolab cleaning products, including sanitizers, degreasers, oven cleaners, drain treatments, stainless steel polish, laundry detergent, and hand soap to approximately 60 school cafeteria sites within the district. Key objectives include providing comprehensive cleaning solutions with mandatory twice-yearly dispenser calibration and servicing at no additional cost. The bid was issued on December 21, 2025, with bidder questions and material substitution requests due by January 8, 2026, at 5:00 p.m. (ET). The final bid submission deadline is January 22, 2026, at 2:00 p.m. (ET), with electronic submissions required through the Bonfire Portal. The contract will run from February 1, 2026, to January 31, 2027, with potential renewal options for two additional one-year terms subject to School Board approval.

Vendors must comply with multiple federal and state procurement requirements, including 7 CFR 210.21 Buy American provisions, 2 CFR Part 200 uniform guidance, and debarment regulations. The solicitation does not specify specific set-aside designations for disadvantaged enterprises. Bidders are required to maintain commercial general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate, with SCCPSS named as an additional insured. Payment terms are Net 40 days from delivery, and the contract allows for potential piggybacking by other school food authorities under identical terms and conditions. Vendors must complete mandatory compliance documentation, including E-Verify affidavits, debarment certificates, and lobbying disclosure forms. While specific award value is not explicitly stated, the comprehensive nature of the solicitation suggests a substantial annual contract for cleaning product procurement across the district's school nutrition program.