School laws of west virginia color books

The West Virginia Department of Administration Purchasing Division is requesting quotes on behalf of the Department of Education, Office of Legal Services, to establish an open-end master contract for the 2027 edition and subsequent years of "School Laws of West Virginia" color books, with quotes due October 29, 2026 at 1:30 p.m. EST.

The scope covers annual color-bound books containing all statutes pertaining to education and public office/employment codified in the West Virginia Code, with legislative updates through the current year, legislative history with dates of enactment and amendments, case annotations (cutoff June 30 of award year), State Board of Education policy annotations (current as of July 1 of award year), and a foreword written by the State Superintendent of Schools. Vendors may provide pricing for e-book and e-book/hard-copy combo editions. The contract covers editions for 2027, 2028, 2029, and 2030. Pricing is structured by quantity tiers: 1–100 units, 101–350 units, 351–500 units, and 501+ units for each year. Vendors must deliver ordered items by September 15, 2027, provide tracking information at no additional cost, prepare up to two rounds of revisions and proofs at no charge, include approximately 150 copies of mailing costs to various West Virginia locations in pricing, and maintain Commercial General Liability Insurance of at least $1,000,000 per occurrence. Vendors must also provide quarterly reports detailing purchase quantities and dollar values. Standard orders are due within 30 working days; emergency orders within 15 working days, F.O.B. destination.

The contract term is one year with renewal options for up to three successive one-year periods. All pricing must be firm for the life of the contract and inclusive of all shipping, delivery, tracking, and handling fees; vendors cannot charge separate fees for these services. This is an open-end contract with no guaranteed minimum purchase quantities. The contract will not be split; a single vendor will supply all items. Questions are due October 20, 2026 at 11:00 a.m. EST. Contact James W. Atkins at (304) 558-0094 or james.w.atkins@wv.gov.