Scholarship Management System

The University of Wyoming is soliciting proposals through Request for Proposal (RFP) # JRB-2025-29 for a comprehensive Scholarship Management System to be implemented in Albany County. The procurement seeks a professional, web-based solution designed to replace the current Blackbaud Award Management system, with a targeted go-live date of November 1, 2025. The proposed system must support the university's entire scholarship application cycle, which runs from November through the following summer, and must provide extensive functionality including scholarship administration, student application experiences, review processes, award tracking, and donor reporting. Key system requirements include integration with the university's existing Student Information System (Banner), configurable application workflows, automated scholarship matching, reviewer portals, and robust reporting capabilities. The evaluation will utilize a 100-point scoring system, with the highest weights allocated to system functionality (30 points), integration with existing systems (20 points), and user interface (15 points). Supplier questions are due by August 19, 2025, and final proposals must be submitted by September 2, 2025, at 2:00 PM Mountain Time. The university reserves the right to award the contract to one or more suppliers and may conduct demonstrations with shortlisted vendors.

The RFP does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The procurement appears open to qualified professional suppliers capable of meeting the comprehensive system requirements. The proposed contract is anticipated to be a three-year term, with potential renewal contingent upon satisfactory performance. While specific budget ranges are not detailed in the provided documentation, the complexity of the required system suggests a significant technological investment. The system must seamlessly integrate with the existing Banner Student Information System, indicating a preference for vendors with demonstrated experience in higher education technology platforms and scholarship management solutions. The university will likely prioritize vendors with proven track records in developing configurable, user-friendly scholarship management systems that can handle complex application workflows and provide comprehensive reporting capabilities.