Scheduled Mowing, Processing, Removing Hay Services -Sturgis, SD
Closed State & local contract opportunity Posted
- Solicitation number
- 25RFP15944
- State
- South Dakota
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- UNSPSC codes
Opportunity details come from postingboard.esmsolutions.com. Updated .
About this opportunity
The South Dakota Army National Guard (SDNG) is seeking a contractor to harvest hay from approximately 12.92 acres located east of the Sturgis Armory in Pennington County, South Dakota. The Request for Proposal (RFP #25RFP15944) solicits bids for scheduled mowing, processing, and removing hay services from a designated area adjacent to Sturgis High School. Contractors must provide all necessary personnel, equipment, tools, materials, and supervision to complete the hay harvesting according to the specified conditions. Evaluation criteria will include the proposed price per acre, available resources, and the ability to meet the mowing conditions outlined in Exhibit A. The proposal is due by August 5, 2025, with an anticipated contract award on August 8, 2025, and the contract period running through October 1, 2025. Potential bidders must submit inquiries via email to Michelle.l.wells34.nfg@army.mil, with the subject line "RFP #25RFP15944" and must be prepared to comply with all specified requirements, including maintaining vegetation height under 18 inches and removing processed hay within 48 hours of processing.
The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Contractors must carry public liability insurance with minimum coverage of $50,000 for property damage and $100,000 for personal liability. Bidders with five or more employees entering into contracts over $100,000 must certify compliance with specific business conduct requirements. The contract may be funded through cooperative agreements with the Federal Government, and contractors must comply with various certifications, including non-discrimination and debarment provisions. While no specific budget range is provided, the contract will be awarded on a per-acre basis, with bidders submitting their proposed rate for hay harvesting. Adjacent landowners are given first priority for bidding on the area. The State reserves the right to reject any or all proposals and to negotiate terms with the highest-ranked offeror, ensuring flexibility in the procurement process.
Opportunity text
To have a contractor harvest hay from approximately 12.92 acres located east of the South Dakota National Guard (SDNG) Sturgis Armory, adjacent to Sturgis High School. The haying area lies directly east of the Armory parking lot and falls within clearly defined boundaries. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and services necessary to perform the services as described in these specifications in Exhibit A - Hay Conditions SOW.
Copy of Exhibit A is attached hereto and incorporated herein by reference.
Proposals shall conform to all instructions, conditions, and requirements included in the Request for Proposal. Prospective vendors are expected to carefully examine all documentation contained in this RFP and be willing to accept each requirement term and condition.
Offerors may email inquiries concerning this RFP to obtain clarification of requirements. No inquiries will be accepted after the date and time indicated in the Schedule of Activities. Inquiries must be emailed to Ms. Michelle Wells at Michelle.l.wells34.nfg@army.mil with the subject line "RFP #25RFP15944".
The State will to respond to offeror's inquiries (if required) via e-mail. In addition, all inquiries and the State's response will be posted on the state's e-procurement system. Offerors may not rely on any other statements, either of a written or oral nature, that alter any specification or other term or condition of this RFP. Offerors will be notified in the same manner as indicated above regarding any modifications to this RFP
Files
| File | Type | Posted |
|---|---|---|
| PROPOSAL MOWING BID Form - Exhibit B.pdf | ||
| Map - Exhibit C.pdf | ||
| Sturgis 2025 Haying Conditions SOW - Exhibit A.pdf | ||
| RFP Document.pdf |
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