Scheduled Generator Maintenance Services

The State of South Dakota, specifically the Department of the Military and South Dakota Army National Guard, is seeking a contractor to provide scheduled generator maintenance services across three locations: Rapid City, Watertown, and Sioux Falls. The Request for Proposal (RFP) #25RFP13711 covers comprehensive maintenance and inspection services for generators, with specific requirements detailed in Exhibit A and Exhibit B. The contractor must provide all necessary personnel, equipment, tools, materials, and supervision to perform maintenance tasks, including monthly inspections, fluid level checks, battery system testing, and mechanical component examinations. Qualified vendors must be factory-trained and certified, with a minimum of 5 years of generator maintenance experience. The proposal is due by April 14, 2025, with an anticipated contract award on May 1, 2025. Potential contractors must submit a Letter of Intent by March 21, 2025, and can direct inquiries to Mr. Brad Stege at Bradley.m.stege.nfg@army.mil. The evaluation criteria will focus on specialized expertise, technical competence, resources, past performance, project management techniques, and the ability to meet project requirements.

The contract will cover Codington, Minnehaha, and Pennington Counties, with a potential duration from May 1, 2025, through April 30, 2030, including options for up to four additional one-year extensions. While no specific set-aside designations are mentioned, the RFP indicates the contract may be funded through cooperative federal government agreements. The contractor must provide a 12-month unlimited warranty on all installed parts and materials and attend a pre-maintenance meeting. Although specific budget ranges are not explicitly stated, the comprehensive nature of the maintenance services and the multi-year contract suggest a significant procurement opportunity. Contractors will be required to submit both technical and cost proposals, with the state reserving the right to negotiate with the highest-ranked offeror and potentially continue negotiations through successive offerors if an initial agreement cannot be reached. The maintenance services will cover detailed generator inspections, including monthly and bi-annual tasks at specified locations within the South Dakota Army National Guard facilities.