Exhibit B SOW CAT Gen -_.pdf
PDF 159 KB Posted
- Attached to
- Scheduled Generator Maintenance Services
- Solicitation number
- 25RFP13711
- Issued by
- Codington County, Minnehaha County, Pennington County, South Dakota
About this file
This is an Exhibit B Scope of Work specification document for the South Dakota Army National Guard (SDARNG) and the State of South Dakota Department of the Military, outlining preventive maintenance requirements for Caterpillar standby generators and automatic transfer switches. The RFP #25RFP13711 covers three SDARNG facilities: Watertown Readiness Center, Sioux Falls Foss Field Armory, and Camp Rapid Building 420. The contract requires comprehensive monthly maintenance services including generator inspections, fluid level checks, battery system testing, air filter cleaning, fuel filter draining, antifreeze concentration testing, belt tension adjustment, crankcase breather cleaning, and radiator hose inspections on three standby generators (two 350kW units and one 2500kW unit). Semi-annual fluid sampling and analysis are required in April and October, with annual automatic transfer switch maintenance including cleaning, inspection, operational testing, and display battery replacement scheduled for October. The contractor must be factory-trained and certified by the original equipment manufacturer with a minimum of five years of Caterpillar generator maintenance experience. Work is restricted to the SDARNG work week of Tuesday through Friday, 6:30 AM to 5:00 PM. The contractor must submit a work schedule, designate a single point of contact, obtain certificates of insurance and employer identification, and attend a pre-maintenance meeting at Camp Rapid prior to commencing any work. The contract is anticipated to run from May 1, 2025, through April 30, 2030, with options for up to four additional one-year extensions, with a proposal deadline of April 14, 2025, and a Letter of Intent due by March 21, 2025.
The contractor must provide all personnel, equipment, tools, materials, and supervision necessary to perform the specified services and shall be responsible for procuring all consumables, supplies, and materials according to manufacturer requirements at no additional cost or reimbursement. All installed parts must be new, meet or exceed original equipment manufacturer specifications, and include a 12-month unlimited warranty from the date of service or installation, with the contractor assuming responsibility for repairs resulting from poor workmanship or faulty materials at no additional cost. The contractor must submit itemized invoices with completed, typed, and signed Contractor Verification Forms documenting services rendered, consumables and materials used, identified deficiencies, and recommendations. Any work performed prior to schedule submission, 72-hour advance notice of deviations, or completion of the pre-maintenance meeting will be at the contractor's expense. No specific budget amount is stated in this specification document; pricing and funding sources are not addressed in Exhibit B.
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Other files
| File | Type | Posted |
|---|---|---|
| Exhibit A SOW Kohler Gen.pdf | ||
| RFP Document.pdf |
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Text version
Exhibit B Generator Specifications – Caterpillar
Page 1 of 2 February 2025
EXHIBIT B
SPECIFICATIONS FOR
CAT GENERATOR PREVENTIVE MAINTENANCE
SOUTH DAKOTA
25RFP13711
PART 1 ‐ GENERAL
1.01 General Requirements
1. All personnel performing the services included in this specification shall meet the following applicable experience and certifications:
a. All services on standby generator and transfer switch equipment shall be performed or directly supervised by an original equipment manufacturer factory trained and certified technician with a minimum of 5 years of Caterpillar standby generator installation, start up, maintenance, and repair experience.
2. The South Dakota Army National Guard (SDARNG) work week is Tuesday through Friday from 6:30 AM to 5:00 PM. The Contractor will only be allowed access to each facility during these hours.
3. Prior to any work beginning, review the equipment and procedure schedules and submit to the SDARNG Construction and Facilities Management Office (CFMO) a work schedule that clearly defines the dates that each service shall be rendered at the facility.
a. The Contractor shall notify the CFMO 72 hours prior to any deviation from the submitted work schedule.
b. Any work performed prior to providing a work schedule or 72‐hours notice will be at the Contractor’s expense.
4. Prior to any work beginning, designate a single point of contact who is authorized to sign the Contractor Verification Form (to be provided by the CFMO) and who will be the point of contact for any issues.
5. Prior to any work beginning, attend a Pre‐Maintenance Meeting with the CFMO’s Preventive Maintenance Manager at Camp Rapid at a time to be agreed upon by the Contractor and the CFMO.
a. The Contractor shall submit their work schedule, single point of contact, Certificates of Insurance, and employer ID number (W‐9) to the CFMO at or before this meeting.
b. Any work performed prior to the Pre‐Maintenance Meeting will be at the Contractor’s expense.
6. Prior to authorization of payment, along with an itemized invoice and signed state voucher, submit to the CFMO a completed, typed, and signed Contractor Verification Form (a Microsoft Office Excel Worksheet .xlsx file provided by the
CFMO).
a. Any deficiencies found while rendering services shall be reported immediately, as well as noted on the Contractor
Verification Form.
b. The Contractor Verification Form shall include the services rendered, a list of the consumables, supplies, and materials used, any deficiencies that were found, and recommendations.
1.02 Locations:
The Contractor shall perform the Required Services at the following SDARNG facilities:
Watertown Readiness Center, 1951 Hwy 20 NW, Watertown, SD 57201 Sioux Falls Foss Field Armory, 801 W National Guard Dr., Sioux Falls, SD 57104
Camp Rapid Buildings 420, 2823 W. Main St., Rapid City, SD 57702
1.03 Required Services:
1. Render all services listed in Part 3 upon the equipment listed in Part 2 during the scheduled month as prescribed per item in Part 3.
2. Cleaning supplies and solvents shall be accompanied by corresponding Material Safety Data Sheets.
3. Installed parts shall be new and meet or exceed original equipment manufacturers specifications, subject to approval by the CFMO. The Contractor shall be responsible to obtain a purchase order from the CFMO prior to purchasing or installing any parts outside of the work described in this document.
4. The Contractor shall provide 12 month unlimited warranty from the date of service or installation on all installed parts and materials. The Contractor shall make repairs as needed at no additional cost if the repair is caused by poor workmanship or faulty parts and/or materials.
5. Procurement of consumables/supplies/materials per manufacturer requirements per operation and maintenance manuals for services to be performed on the equipment shall be sole responsibility of the Contractor.
a. Payment for consumables/supplies/materials shall be considered incidental with no additional payment or reimbursement allowed.
Exhibit B Generator Specifications – Caterpillar
Page 2 of 2 February 2025
PART 2 ‐ MATERIALS
2.01 Equipment Schedule:
The Contractor shall perform services as defined in Parts 1 and 3 of this document on the following list of equipment.
1. Watertown Readiness Center Generator List includes, but is not limited to:
a. Standby Generator 350kW Caterpillar
b. Automatic Transfer Switch
2. Sioux Falls Foss Field Armory Generator List includes, but is not limited to:
a. Standby Generator 350kW Caterpillar
b. Automatic Transfer Switch
3. Camp Rapid Building 420 Generator List includes, but is not limited to:
a. Standby Generator 2500kW Caterpillar
b. Automatic Transfer Switch
PART 3 ‐ EXECUTION
3.01 Procedure Schedule: Contact Mr. Bradley Stege, SDARNG Operations and Maintenance, Preventative Maintenance Manager
(605)737.6564 to coordinate facility access/scheduling adjustments.
All Facilities:
1. Generator Procedure list to be performed monthly:
a. Inspect set per OEM recommendations.
b. Check oil level.
c. Check coolant level.
d. Check coolant heater.
e. Check and clean air filter.
f. Check and test battery charging system.
g. Drain fuel filter report indications of moisture.
h. Check and test antifreeze and DCA concentration.
i. Check and adjust drive belt tension.
j. Check fuel level.
k. Drain exhaust condensate trap (if applicable).
l. Check and test starting batteries.
m. Check generator air outlet.
n. Clean and inspect crankcase breather.
o. Check radiator hoses for wear and cracks.
2. Generator Procedure list to be performed April and October:
a. Sample and analyze fluids, provide test results and recommendations.
3. Automatic Transfer Switch Procedure list to be performed in October:
a. Clean & inspect transfer switch.
b. Perform annual operation test per O&M manual.
c. Change the display battery.
| CAT GENERATOR PREVENTIVE MAINTENANCE SOUTH DAKOTA |
| PART 1 ‐ GENERAL |
| 1.02 Locations: |
| 1.03 Required Services: |
| PART 2 ‐ MATERIALS |
| PART 3 ‐ EXECUTION |
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