Scheduled Cleaning Services Webster FMS#4-Army Nat'l Guard

The State of South Dakota Department of Military, specifically the South Dakota Army National Guard (SDARNG), is seeking a contractor to provide scheduled janitorial cleaning services for the Webster FMS#4 facility located in Webster, South Dakota. The procurement requires a comprehensive cleaning service that includes maintaining entrances, lobbies, corridors, stairwells, restrooms, locker rooms, and showers, with varying cleaning frequencies spanning monthly and annual schedules. The contractor must supply all personnel, equipment, tools, materials, and supervision necessary to maintain the facility in a clean, healthy, and safe condition, with cleaning services to be performed one day per week on Wednesdays during SDARNG work hours. Evaluation criteria will include specialized expertise, technical competence, available resources, past performance record, project management techniques, and ability to handle special constraints. Key proposal submission deadlines include a Letter of Intent due November 14, 2025, offeror questions due November 21, 2025, state responses to questions due November 26, 2025, and the final proposal submission deadline of December 12, 2025, with an anticipated contract award and negotiation date of January 3, 2026.

The solicitation does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The contractor must provide comprehensive insurance coverage, including Commercial General Liability ($1,000,000 per occurrence), Professional Liability ($1,000,000), Business Automobile Liability ($1,000,000 per accident), and Workers' Compensation insurance as required by South Dakota law. All cleaning products must meet environmental standards, with a goal of 100% compliance with Green Seal standards GS-37 and GS-40, and vacuum cleaners must meet specific performance criteria. The contract potentially extends through January 2, 2031, with the State reserving the right to exercise up to four one-year renewal options for a total maximum contract duration of five years. While specific budget ranges are not explicitly stated, the contractor must submit a fixed monthly bid rate that incorporates all labor, equipment, cleaning supplies, and materials, with no additional separate billing allowed. The contract is subject to continued legislative appropriation and can be terminated by either party with thirty days' written notice or immediately by the State for breach of contract terms.