Scheduled Cleaning Services Coyote Inn Lodging -Sturgis, SD

The State of South Dakota, Department of the Military, is requesting proposals for scheduled cleaning services at the Coyote Inn Army Lodging facility at Fort Meade in Sturgis under RFP #26RFP19911, with proposals due September 11, 2026 and a Letter of Intent due August 21, 2026.

The scope covers daily and periodic janitorial services seven days a week for 20 private rooms, 35 semi-private rooms, and common areas including hallways, day rooms, laundry rooms, and stairwells at buildings 159 and 160. The contractor supplies all personnel, equipment, tools, and materials; manages employee supervision and background checks; and issues work orders each weekday by 5:00 p.m. for the following day, with all work completed by 3:00 p.m. on the day issued. Pricing is structured as itemized per-unit rates for checkout room cleaning, overnight cleaning on Mondays and Thursdays, and daily as-needed cleaning for common areas. The contractor bears all costs for rooms requiring re-cleaning due to neglect. Proposals must include a quality control plan identifying deficiencies and remedial actions. Vendors employing fifteen or more persons must submit an Affirmative Action statement confirming non-discriminatory employment practices.

The initial contract term runs through September 30, 2031, with four one-year renewal options available for a maximum total duration of five years. The contractor must maintain commercial general liability insurance ($1 million per occurrence), professional liability ($1 million), business automobile liability ($1 million per accident), and workers' compensation insurance as required by South Dakota law. The State reserves audit rights to verify invoice accuracy and rate compliance. Either party may terminate with thirty days' written notice; the State may terminate immediately for breach. Questions are due August 25, 2026. Evaluation criteria are cost, experience and reliability, expertise of personnel, and method of performance. Anticipated award date is October 1, 2026.