Scheduled Cleaning Services Coyote Inn Lodging Service Contract
Closed State & local contract opportunity Posted
- Solicitation number
- 26RFP19910
- State
- South Dakota
- Responses due
Opportunity facts
- Jurisdiction
- NIGP code
- UNSPSC codes
- 76101500 Disinfection
- 76111501 Building cleaning services
- 76110000 Cleaning and janitorial services
- 76111600 Building component cleaning services
- 76101503 Disinfection or deodorizing services
- 76101502 Rest room cleaning services
- 76111500 General building and office cleaning and maintenance services
- 72101508 Floor cleaning services
- 76101501 Washroom sanitation services
Opportunity details come from postingboard.esmsolutions.com. Updated .
About this opportunity
The South Dakota Department of Military is requesting proposals for professional housekeeping and janitorial services at the Coyote Inn lodging facility at Camp Rapid in Rapid City, with proposals due September 11, 2026 and a Letter of Intent due August 21, 2026.
The scope covers comprehensive cleaning services for four buildings (250, 360, 370, and 380) containing 27 private rooms, 4 suite-style rooms, and common areas including hallways, stairwells, kitchens, dayrooms, laundry rooms, and restrooms. Services are structured around three categories — Room Clean (daily for checkout rooms), Overnight Clean (Tuesday and Friday for continuing stays), and Daily As Needed services for common areas — with work orders issued each weekday afternoon by 5:00 PM for next-day completion by 3:00 PM, and weekend/holiday orders provided by Friday at 5:00 PM. The contractor must provide all personnel, equipment, tools, materials, cleaning chemicals, waste liners, vacuum cleaners, mops, and rags, and maintain mandatory background checks for all staff. All cleaning must meet detailed quality standards including surface sanitization, carpet vacuuming, window cleaning, appliance maintenance, and waste management. The contractor bears financial responsibility for incomplete or substandard work requiring re-cleaning.
The contract term is five years, effective approximately October 1, 2026 through September 30, 2031, with the State reserving the right to extend for up to four additional one-year options. Questions are due August 25, 2026, with state responses provided by September 16, 2026. Proposals will be evaluated on cost, experience and reliability, expertise of personnel, and method of performance. The contractor must maintain commercial general liability, professional liability, and business automobile liability insurance of at least $1 million per occurrence and workers' compensation insurance as required by South Dakota law. Offerors must provide information regarding at least three previous similar service contracts with client references. Vendors employing fifteen or more persons must provide an Affirmative Action statement complying with South Dakota non-discrimination requirements. The anticipated award decision is October 1, 2026.
Opportunity text
This RFP seeks a professional housekeeping/janitorial services provider to maintain a clean, welcoming, and comfortable environment for our guests utilizing The Coyote Inn facilities on Camp Rapid in Rapid City, SD. The Contractor will be responsible for providing all personnel, equipment, tools, materials, supervision, and services necessary to perform the janitorial services as outlined in the SOW. The SOW establishes the required standard of service; proposals should meet or exceed these outlined specifications.
Copy of Exhibit A SOW is attached hereto and incorporated herein by reference.
Proposals shall conform to all instructions, conditions, and requirements included in the Request for Proposal. Prospective vendors are expected to carefully examine all documentation contained in this RFP and be willing to accept each requirement term and condition.
Offerors may email inquiries concerning this RFP to obtain clarification of requirements. No inquiries will be accepted after the date and time indicated in the Schedule of Activities. Inquiries must be emailed to CW2 Stephen Morgan at Stephen.e.morgan2.mil@army.mil with the subject line "26RFP19910".
The State will to respond to offeror's inquiries (if required) via e-mail. In addition, all inquiries and the State's response will be posted on the state's e-procurement system. Offerors may not rely on any other statements, either of a written or oral nature, that alter any specification or other term or condition of this RFP. Offerors will be notified in the same manner as indicated above regarding any modifications to this RFP.
Files
| File | Type | Posted |
|---|---|---|
| 26RFP19910 Camp Rapid Army Lodging Cleaning.pdf | ||
| 26RFP19910 Exhibit B.pdf | ||
| 26RFP19910 Exhibit A SOW.pdf |
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