Scheduled Cleaning Services Army Aviation Support Facility-Rapid City

The State of South Dakota Department of the Military, on behalf of the South Dakota Army National Guard, is procuring scheduled janitorial cleaning services for the Army Aviation Support Facility located in Rapid City, South Dakota (RFP #26RFP19763). The contractor shall provide all personnel, equipment, tools, materials, and comprehensive supervision necessary to maintain the facility in a clean, healthy, and safe condition, with deliverables including daily cleaning of high-traffic areas such as entrances, lobbies, corridors, and restrooms; weekly cleaning of facility areas; and monthly deep cleaning of vents, lights, and overhead fixtures. Required qualifications include commercial general liability insurance of at least $1,000,000 per occurrence, professional liability insurance of at least $1,000,000, business automobile liability insurance of at least $1,000,000 per accident, and workers' compensation insurance as required by South Dakota law. All cleaning products must be environmentally safe, biodegradable, and low-VOC compliant with Green Seal standards GS-37 and GS-40, and vacuum cleaners must remove 99.97 percent of particles down to 1 micron with specified performance standards. Evaluation criteria include cost, experience and reliability, expertise of personnel, and method of performance, with proposals evaluated based on detailed information regarding at least three previous and current similar service contracts. Critical deadlines include a Letter of Intent due by April 14, 2026; site visits available April 15-17, 2026; offeror questions due by April 21, 2026; responses provided by April 24, 2026; proposals due by May 12, 2026; and anticipated award decisions and contract negotiations by June 1, 2026.

The RFP does not specify set-aside designations or restrictions on the types of organizations eligible to respond. The contract will be effective on or around June 1, 2026, and will run through May 31, 2031, with the State reserving the right to extend the contract for up to four additional one-year options, for a maximum total duration of five years. The RFP document does not identify an incumbent vendor or current contractor. Contractors must submit an original and one identical copy of their proposal, along with one electronic copy in Microsoft Word or PDF format, to Mr. Brad Stege at Bradley.m.stege.nfg@army.mil. The monthly bid rate shall be all-inclusive with no additional compensation available, and the contractor must incorporate all labor, equipment, supplies, insurances, employee benefits, and taxes into the quoted price; however, the RFP documents provided do not specify a budget range or possible award value. The contractor must comply with federal certifications regarding debarment, non-discrimination, and prohibited foreign entities, and cleaning services are preferred after business hours on Wednesdays and Fridays to align with the facility's regular operating schedule of Tuesday through Friday, 6:30 a.m. to 5:00 p.m.