SCCF Ball Field Sink

The Tennessee Department of Correction (TDOC) is soliciting competitive bids through an Invitation to Bid (ITB) for sinkhole repair work at South Central Correctional Facility (SCCF) located at 555 Forest Avenue, Clifton, Tennessee 38425 in Wayne County. The procurement is for a one-time purchase contract with no renewal options, requiring a licensed Tennessee general contractor to excavate, backfill, and restore a sinkhole area covering approximately 800 square feet. The contractor must stabilize ground conditions, restore proper grade, ensure adequate drainage, and implement erosion control measures including silt fencing installation and maintenance, utility location coordination via the 811 One Call system, excavation to a minimum depth of twelve feet or until competent subgrade is reached, installation of geotextile fabric and filter rock backfill, placement and compaction of clean soil in eight-inch lifts to achieve ninety-five percent maximum dry density per ASTM D698, site restoration with seed and straw mulch, and final inspection with facility management. Work must be performed Monday through Friday from 8:00 A.M. to 4:00 P.M. CST, excluding state holidays, with completion and delivery due by April 29, 2026, to BCCX Warehouse at 1000 Horsehead Road, Pikeville, TN 37367. Prospective bidders must submit written questions and comments no later than April 17, 2026, at 2:00 PM CST, with bid responses due by April 24, 2026, at 2:00 PM CDT. The award will be made to the single responsive and responsible bidder offering the lowest cost meeting all requirements and criteria. Bids must comply with Tenn. Code Ann. 62-6-119 requirements, be submitted through the EDISON Supplier Portal at http://www.edison.tn.gov, and include firm pricing on an F.O.B. destination basis irrevocable for ninety days, with all material, equipment, labor, freight charges, and specialized equipment expenses included in the bid price; respondents must be registered with the Tennessee Supplier Portal, maintain current Tennessee contractor licenses, and provide proof of Department of Revenue registration prior to contract issuance.

No specific set-aside designations for disadvantaged enterprises or restrictions limiting the types of organizations that can respond are identified in the procurement documents. Respondents whose contract value exceeds the $25,000 threshold requiring a contractor's license must provide their Tennessee State Contractor License Number, applicable license classifications, license expiration date, and the same information for any subcontractors. All contractor personnel, including employees and delivery drivers, are subject to background checks conducted by the National Crime Information Center (NCIC) prior to site access, with a minimum seven-day processing period required, and must comply with strict TDOC security policies including personnel and equipment searches upon entry and exit, prohibition of drugs, alcohol, firearms, weapons, and explosives, mandatory tool documentation and inventory, restricted cellular telephone usage requiring warden approval, and adherence to the facility's tobacco-free policy. Bidders must also certify compliance with the Iran Divestment Act, attest to non-debarment status, and provide documentation of Department of Revenue sales and use tax registration or exemption; the State of Tennessee is exempt from local, state, and federal excise taxes, which shall not be included in respondent pricing. TDOC strongly encourages prospective bidders to conduct on-site inspections prior to submission to take exact measurements and examine premises conditions, as no allowances will be made for quotation errors due to failure to visit the site. No budget amount or funding source is identified in the procurement documents, and no incumbent vendors or current contractors are listed. The contract is subject to funds availability, and the State reserves the right to cancel the ITB, reject any or all responses, conduct negotiations with responsive and responsible respondents, or make award based on initial responses received.