Scale Maintenance, Repair and Calibration Services

The City of Tampa's Department of Solid Waste & Environmental Program Management is seeking a vendor for Scale Maintenance, Repair and Calibration Services through Invitation to Bid (ITB) No. 25-P-00200. The procurement covers maintenance, repair, and calibration services for five Mettler Toledo scales located at the McKay Bay Scalehouse and McKay Bay Transfer Station B, with services commencing on December 1, 2026, for an estimated six-month period. Key deliverables include quarterly scale inspections, semi-annual maintenance, visual and load cell examinations, and on-call repair services, with successful bidders required to respond to service requests within two hours and arrive on-site within 24 hours. Vendors must demonstrate at least three years of experience providing similar services and submit a comprehensive pricing structure that includes lump sum costs for scheduled calibration, hourly rates for unscheduled maintenance, and mobilization expenses. A mandatory pre-bid meeting is scheduled for May 15, 2025, at 12:30 pm, followed immediately by a site inspection, with electronic bid submissions due by 2:30 pm on May 29, 2025, through the OpenGov eProcurement Portal. The initial contract period will be one year, with potential renewals for three additional one-year periods.

The City of Tampa has implemented robust Equal Business Opportunity (EBO) initiatives for this procurement, offering potential bid discounts of 5% for Underutilized Women and Minority Business Enterprises (U-WMBE) up to $20,000 and Small Local Business Enterprises (SLBE) up to $10,000. The solicitation specifically targets Black-owned, Hispanic-owned, Women-owned, Asian-owned, and Native American-owned firms, following the city's EBO Ordinance (Tampa Code Chapter 26.5). Vendors must complete forms such as the MBD-30 Sub-Contractors/Consultants/Suppliers Payment Form and the MBD-40 Letter of Intent to document subcontractor utilization. The total contract budget is estimated at $100,000, with the City reserving the right to negotiate scale-related services and requiring three competitive bids for large cost items like scoreboards. Parts for repairs will be supplied by the awardee on a cost-plus basis, and vendors must comply with local regulations including non-discrimination policies, public records laws, and employee background check requirements for work on City property.