ITB_SCOPE_OF_WORK_Scale_Maintenance_and_Repair,_Continuing_Services.docx

SCOPE OF WORK FOR SCALE MAINTENANCE AND REPAIR, CONTINUING SERVICES

1. BACKGROUND

The City of Tampa’s Department of Solid Waste & Environmental Program Management currently owns a total of five (5) Mettler Toledo scales. They are located at the McKay Bay Scalehouse, 114 South 34ht Street, Tampa, FL 33605 and Transfer Station B, 120 South 34th Street, Tampa, FL, 33605.

The McKay Bay Scalehouse has three (3) scales. Starting in 2025, the Department of Solid Waste began a construction project to include the expansion of our current Scalehouse. The Scalehouse and scales will remain operational throughout the project and therefore, we will require continued maintenance and repair services.

In 2021, the McKay Bay Transfer Station B was built with two (2) unattended scales located in the tunnel. The current preventative maintenance and repair contract for these scales is set to expire on November 30, 2026. Beginning December 1, 2026, the McKay Bay Transfer Station will need to start receiving the services laid out in this contract. We estimate a total of 6 months of services will be covered by this bid.

2. SCOPE OF WORK

2.1. The Awardee must be able to service, repair and calibrate all scales listed below as well as have the ability to repair the scoreboards. The three (3) scales at the McKay Bay Scalehouse, 114 South 34th Street, Tampa, FL 33605, are required to be inspected, calibrated and documented quarterly.

2.2. The scales will require a documented visual inspection of all mechanical parts on a quarterly basis. The scales will require a documented inspection of all load cells on a quarterly basis. Photos are required to be included with the documentation for the quarterly inspections.

2.3. The scales will require semiannual maintenance (twice per year).

2.4. The City reserves the right to negotiate with the Awardee for any scale related issues or repairs and maintenance not specifically list or noted. All parts needed for repairs will be supplied by the Awardee on a cost-plus basis. Large cost items (i.e. scoreboards) will require three bids prior to purchase.

3. SERVICE CALL RESPONSE

3.1. When a service request is made to the Awardee, the Awardee will be required to respond within two hours and be able to arrive on site at the facility within 24 hours of the request to evaluate or complete necessary repairs.

4. SCALE MAKE/MODLE SERIAL #/LOCATION USE

4.1. McKay Bay Scalehouse, 114 South 34th Street, Tampa, FL 33605

4.1.1. Inbound Unattended Scale

· Mettler Toledo

· 10545391

· 7560CD6010D_TPIT_756 0D,CD,60X10

4.1.2. Inbound Middle Scale

· Mettler Toledo

· 10629141YX

· TPIT_7560_D7560CD601 0D_CD,60X10

4.1.3. Outbound Scale

· Mettler Toledo

· 10629151YX

· 7560CD6010D_TPIT_756 0D,CD,60X10

4.2. McKay Bay Transfer Station B, 120 South 34th Street, Tampa, FL 33605

4.2.1. Tunnel Unattended Scale 1

· Mettler Toledo

· Truck Scale VTS231 Custom

· C125012831

4.2.2. Tunnel Unattended Scale 2

· Mettler Toledo

· Truck Scale VTS231 Custom

· C125012830

5. AWARDEE REQUIREMENTS

5.1. Bidder must show proof of having been in business of providing similar services of this award for a minimum of three years.

Bidders that do not meet these requirements and/or do not submit the abovementioned information in their bid response package shall not be considered.

AWARD PERIOD

1yr with qty-2 1-yr renewals.

BID RESPONSE

The price schedule shall have three components:

A) an all inclusive lump sum amount for scheduled calibration (inclusive of mobilization, scale calibration, and routine maintenance that is required at the time of calibration);

B) an hourly rate for unscheduled maintenance or repairs, and C) mobilization. The mobilization will only be allowed to be used when maintenance or repairs are being conducted that are independent of a calibration event.

**Scale Calibration and Inspection quarterly pricing shall be all inclusive.

**Mobilization shall be a lump sum amount.

McKay Bay Scalehouse Scales

TOTAL

McKay Bay Transfer Station B Scales

TOTAL

***Beginning December 1, 2026, the McKay Bay Transfer Station will need to start receiving the services laid out in this contract. The last quarterly scale calibration and inspection would have been performed on November 1, 2026. The services in this contract will need to be performed at the McKay Bay Transfer Station for an estimated 6 months.