Scale Maintenance and Repair, Continuing Services

Leon County Board of County Commissioners is soliciting bids under Invitation to Bid BC-2027-001 for continuing scale inspection, calibration, maintenance, and repair services, with bids due December 10, 2026 at 2:00 p.m. Bidders must be Florida Registered Scale Service Agencies in good standing with the Florida Department of Agriculture and Consumer Services (FDACS) Weights and Measures Program, and all assigned technicians must hold valid, active Registered Device Mechanic certifications under Florida Statutes Chapter 531. A local-vendor preference of up to five percent applies to businesses within Leon, Gadsden, Wakulla, or Jefferson County, with a maximum differential of $20,000.

Scope covers quarterly inspection, calibration, and documentation of three truck scales and scoreboards at the Solid Waste Management Facility and Transfer Station, semiannual truck scale maintenance, and annual inspection, calibration, and maintenance of two floor scales at the Household Hazardous Waste Center. Contractors must respond to service requests within two hours and arrive on-site within 24 hours. Parts are billed cost-plus, and bids must include hourly labor rates for unscheduled repairs and a mobilization rate. The County may add or remove scales and service locations during the term and may negotiate related services, upgrades, or modifications not listed.

The initial term runs from January 2, 2027, or upon execution by both parties if later, through January 1, 2030, with the County holding the option for no more than two additional one-year renewals. Compensation follows unit prices in the bid's Exhibit B. Award goes to the lowest responsive, responsible total base bid, and the awardee has five calendar days to execute the agreement. Required coverage is $1 million general liability per occurrence, $1 million automobile liability, and statutory workers' compensation with $500,000 employer's liability, and insurance costs must be included in the bid price. Renewal price increases are negotiable on written request at least sixty days before each renewal, with the County's intent to limit increases to CPI-U, at its sole discretion.

Bidders must submit the Bid Response Cover Sheet and compliance affidavits covering E-Verify and Section 448.095 employment eligibility, noncollusion, debarment, and drug-free workplace certification, which earns tie-bid preference. The local business certification requires a fixed office in one of the four preference counties for at least six months before solicitation issuance. Questions are due November 25, 2026 at 5:00 p.m., and bids are submitted electronically via OpenGov.