SBE: Sole Source - Coles County (Health Department Inspections)

The state of Illinois is pursuing a sole source procurement for health and food safety inspection services through the Illinois State Board of Education (ISBE), specifically targeting the Summer Food Service Program (SFSP) and the Child and Adult Food Care Program (CACFP) At-Risk program in the Champaign Region. The procurement will engage the Coles County Health Department as the Lead Health Department (LHD) to conduct mandatory food safety inspections across multiple counties, ensuring compliance with federal child nutrition program regulations. Deliverables include comprehensive health inspections with specific fee structures: $150 per health or follow-up inspection, $50 for "unable to enter" inspections, and a $12,000 annual administrative fee. The contract term is set from July 1, 2025, to June 30, 2028, with a total contract value not exceeding $120,000. Critical deadlines include a June 13, 2025, 4 p.m. deadline for submitting written comments or requesting a public hearing, and a final contract submission date of June 18, 2025. The procurement is structured as a sole source award due to state regulations mandating certified local health departments perform these specific inspections.

The procurement appears to be open to all qualified local health departments, with no specific set-aside designations or enterprise restrictions mentioned in the documentation. Federal funds will support the contract, which is specifically designated for a certified local health department to perform regulatory inspections. The Coles County Health Department will serve as the exclusive vendor, with no indication of competing or incumbent contractors. The procurement does not outline specific technology integration requirements, but implies a need for robust inspection tracking and reporting capabilities. The multi-year contract structure provides economic advantages by establishing fixed pricing and reducing administrative overhead, with an annual budget allocation of approximately $40,000 across the three-year term. The procurement's primary objective is to maintain consistent health and food safety oversight for child nutrition programs, ensuring meal access and regulatory compliance across the Champaign Region.