SB020-26 Purchase of Residential / Light Commercial Natural Gas Regulators

The City of Lawrenceville is conducting a competitive sealed bid procurement for the purchase of residential and light commercial natural gas regulators for the Lawrenceville Gas Department. The solicitation seeks 1,000 units of residential regulators with a 7-inch water column set point and 250 units of residential/light commercial regulators with a 2-pound delivery pressure set point. All regulators must meet stringent technical specifications including a maximum allowable operating pressure of 125 psig, cast grey iron bodies, die-cast aluminum diaphragm cases, and interchangeable aluminum orifices. The contract will be awarded for an initial annual term with four optional twelve-month renewal periods. Sealed bids must be received in duplicate at Lawrenceville City Hall, Finance Department, 70 S. Clayton Street, Room M46A, Lawrenceville, Georgia 30046, by 2:00 p.m. local time on Tuesday, March 24, 2026, with public opening and reading of bids immediately following the deadline. All deliveries must be made on an F.O.B. Destination basis to the Lawrenceville Gas Department at 435 West Pike Street, Lawrenceville, GA 30046, with all shipping and freight costs included in the unit price. Prospective bidders must submit questions to the City of Lawrenceville Purchasing Division at purchasing@lawrencevillega.org or 678-407-6420 no later than 3:00 p.m. on March 13, 2026. Addendum #1, issued on March 19, 2026, clarifies that regulators must be supplied in angle body orientation and may be separated using cardboard dividers within master cartons; bidders are required to acknowledge this addendum in their submissions. Award will be made to the lowest responsive and responsible bidder, with the City reserving the right to award by item, by section, to multiple bidders, or to reject any or all bids.

No set-aside designations for disadvantaged enterprises or restrictions limiting participation to specific organization types are indicated in the solicitation documents. The City of Lawrenceville is exempt from federal excise tax and Georgia sales tax on direct purchases, which should be factored into pricing considerations. Bid prices must remain firm for the entire initial contract term, with any proposed percentage increases or decreases for renewal periods to be clearly stated with supporting explanations. Product substitutions will be considered only if the proposed product quality equals or exceeds original specifications and is approved by the department prior to delivery, with pricing remaining unchanged. Estimated quantities provided (1,000 and 250 units respectively) are for planning purposes only; actual orders will be placed on an as-needed basis according to delivery schedules provided with purchase orders, and suppliers must maintain the same pricing regardless of whether total quantities ordered exceed or fall short of estimates. No incumbent vendor information, budget range, or award value estimates are disclosed in the available procurement documents.