Santee-Wateree Main HVAC Maintenance

The South Carolina Department of Mental Health (SCDMH) is seeking an HVAC preventative maintenance services contractor for the Santee-Wateree Main facility located in Sumter County. This Invitation for Bid (IFB) requires a contractor to provide comprehensive HVAC maintenance for a complex system including 93 Daikin VRF indoor ducted units, six Daikin VRF outdoor condensing units, multiple heat pumps, dedicated outside air units, and 28 Greenheck fans. The successful contractor must employ certified technicians with a minimum of five years' experience and factory certification for Daikin VRF equipment, conduct quarterly inspections (two minor and two major annually), and perform tasks such as filter changes, coil cleaning, and EMS system checks. Proposals must be submitted online at www.procurement.sc.gov by August 17, 2023, at 3:00 PM, with a mandatory pre-bid site visit scheduled for August 9, 2023, at 10:00 AM. The contract will be awarded to the lowest responsive and responsible bidder, with questions about the solicitation due by August 10, 2023, at 4:00 PM via email to clifton.sanders@scdmh.org.

The contract is structured with a one-year initial term and four one-year renewal options, creating a potential five-year contract period from September 1, 2023, to August 31, 2028. Contractors must be registered as a state vendor and provide evidence of qualifications and relevant experience. South Carolina resident contractor and subcontractor preferences are available and can be claimed by eligible offerors. Insurance requirements include $1,000,000 Commercial General Liability per occurrence, $1,000,000 Auto Liability per accident, and statutory Workers' Compensation limits. The contractor will be responsible for all refrigerant reclamation, recycling, and disposal of used parts in compliance with ASHRAE and environmental regulations. While specific budget ranges are not detailed, the comprehensive scope of work covers maintenance for a substantial HVAC infrastructure, suggesting a significant annual investment. The state reserves the right to modify insurance requirements and maintains standard procurement terms and conditions throughout the contract period.