Attachment A.pdf

HVAC PREVENTATIVE MAINTENANCE

SCOPE OF WORK

FOR

SANTEE-WATEREE MAIN COMMUNITY MENTAL

HEALTH CENTER

SOUTH CAROLINA DEPARTMENT OF MENTAL HEALTH

Physical Plant Services

7901 Farrow Road, Building 4, PPSE

Columbia, South Carolina 29203

PREPARED BY:

Mechanical Engineering Consulting Associates, Inc.

2330 Main Street

Columbia, South Carolina 29201

REVISED BY:

SC Department of Mental Health

June 7, 2023

HVAC PREVENTATIVE MAINTENANCE SCOPE OF WORK

SANTEE-WATEREE MENTAL HEALTH CENTER

Santee-Wateree Main Center

HVAC Preventative Maintenance SOW Page 1 of 4

1.0 GENERAL

A. Facility Location / Contact

Name: Sumter County Mental Health Facility (Main)

Address: 801 North Pike West Sumter, SC 29153

Phone: 803-840-0462

Contact: Mark Bellamy

B. Scope under this contract includes filter changes and quarterly preventative maintenance inspections for split system heat pumps, fans, intake/relief units zone dampers, time-clocks, controls, control systems, indoor and outdoor VRF systems, dedicated outside air units, piping, filters, ductwork and other components listed in requirements.

C. Correspondence between the mental health facility and preventative maintenance contractor shall be coordinated through designated facility representative(s) – designated person or persons from the facility will be determined at the start of contract. Designated person(s) may change during the contractual time, if so the Maintenance contractor will be notified a minimum of two weeks in advanced of the change.

D. Service / maintenance calls are included in the scope of work (SOW) and shall pe included in the service agreement cost pay the HVAC Perventative Maintenance

Contractor.

1.2 FORMAT

A. This is a multi-page document which is to be signed by both the Department of Mental

Health and the maintenance contractor. The following items will be attached:

1. A listing of the equipment

2. Each piece of HVAC equipment will be listed to include the following as available.

Equipment Capacity

Manufacturer’s Name

Model Number

Voltage

C. Equipment inspection sheet. This sheet will be completed at each quarterly inspection visit.

Copies of the inspections shall be sent to designated representative of Physical Plant

Services for the South Carolina Department of Mental Health and a hard copy keep onsite for each facility. See suggested attached sheet.

HVAC Preventative Maintenance SOW Page 2 of 4

1.3 REQUIREMENTS OF THE STANDARD MAINTENANCE & REPAIR AGREEMENT

A. The preventative maintenance contractor will provide a minimum of four (4) inspections annually which are to be documented (see attached sample inspection sheet). The inspections are to be considered 2 minor and 2 major inspections.

2 Minor inspections to include:

• Inspect cooling components for normal operation.

• Verify airflow switch in normal operation.

• Check and verify moisture indicators and sight glasses on unit

• Check and verify cleanliness of condenser coils & evaporator coils

• Check and verify condensate drain and drain pan for blockage and address.

• Add condensate treatment to drains.

• Check and verify for any oil and/or refrigerant leaks.

• Check and verify the cleanliness of condenser pans

• Inspect heating components for normal operation.

o Confirm heater element proper function o Verify airflow switch is in normal operation.

• Inspect exhaust for noise/vibrations o Lubricate fan bearings and motor bearings o Verify cleanliness of fan assembly and address.

2 Major inspections to include (in addition to minor requirements):

• Check and verify compressor volts and amps.

• Check and verify motor volts and amps

• Check and verify starters and contact surfaces.

• Check and verify contactors, relays, etc.

• Check and verify operating temperatures.

• Check and verify all safety and operation controls

• Check and tighten all electrical connections.

• Lubricate motors and bearings where applicable.

• Check and verify dampers linkages and operation. Lubricate and adjust.

• Verify cleanliness of the condensate pans and address.

• Add condensate treatment to drains.

• Check and verify expansion valve

• Check for unusual noise and vibrations

• Check and verify unit frame and non-moving parts are in proper condition

• Check and verify exhaust fan rotation o Tighten all hardware o Check and verify proper wear and operation of motor mounts and vibration pads.

• Desiccant wheel o Check and verify desiccant wheel for normal operation and wheel bearing for noises/vibrations o Lubricate desiccant bearing where applicable.

o Clean and prepare desiccant wheel for proper operation

HVAC Preventative Maintenance SOW Page 3 of 4

B. Conduct an evaporator coil and condenser coil cleaning on an annual basis on a regular interval that coincides with 1 of the major services.

C. Provide filter changes quarterly or more frequently if needed. Merv 8 filters by Farr/Camfil or equal are required unless higher efficiency rated filters are required such as noted on plans for Sumter Mental Health facility. Contractor to field verify sizes and thickness of filters in each facility.

D. Under this service agreement provide an annual EMS system check by the existing EMS vendor @ Sumter County facility. Any recommended and/or necessary repairs or upgrades to be provided under a separate purchase order. Harris Integrated Solutions is the vendor

@ Sumter Mental.

E. Keep the Owner informed on upgrades and improvements to prolong equipment life and reduce the cost of operation during the life of the contract.

F. The maintenance and repair contractor will not release, nor cause to be released, accidentally or otherwise, any chlorofluorocarbons (refrigerant) into the air. All refrigerant must be reclaimed and recycled according to the latest state and federal governmental requirements and guidelines as published by the American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE).

G. All calls placed from Department of Mental Health to the HVAC Preventative Maintenance Contractor shall be deemed a priority call. All service / maintenance repair calls placed before 9:00 AM will have same day onsite service. All service / maintenance repair calls placed after 9:00 AM will have same or next day onsite service. Service / maintenance calls are included in the SOW. Lack of response by the contractor may be considered cause to cancel the contract.

1. For call placed before 9:00 AM: the HVAC Preventative Maintenance Contractor must be onsite to provide service no later than 3:00 PM same day.

2. For call placed after 9:00 AM: the HVAC Preventative Maintenance Contractor must be onsite to provide service no later than 3:00 PM same day or onsite the next day starting at 8:00 AM.

3. The HVAC Preventative Maintenance Contractor must send certified technician(s) with a minimal of five years’ experience.

4. The HVAC Preventative Maintenance Contractor’s technician(s) must be capable of correcting issues during the service call. If issues are not able to be corrected same day as services, then the technician(s) will need to be able to communicate with the designated facility representative and provide reason why issue(s) are not completed with anticipated date of correction(s).

H. The contractor is responsible for the hauling and lawful disposal of all used parts, oil, refrigerant, etc.

I. The maintenance contractor will be required at the beginning of each contract year and prior to the first quarterly inspection to contact the designated facility representative to conduct one or more joint inspections of the HVAC system maintenance.

HVAC Preventative Maintenance SOW Page 4 of 4

J. All correspondence between the mental health facility and the maintenance contract including billings, letters, and quarterly reports to be emailed in PDF to the designated facility representative.

K. The contractor selected to do the work will be allowed thirty (30) days in which to review the condition of the existing equipment in all locations. The contract is in place while the contractor is conducting the 30-day deficiency inspection The contractor will be expected to generate a list of any items which need to be corrected. Along with the list of items, the contractor is expected to send the cost estimated to remedy the problem. The Department of Mental Health has several options:

1. If DMH does not agree with any of the items presented, they may veto its implementation.

2. If DMH does not agree with the pricing, there are several options.

a. They may elect to correct the items with in-house personnel.

b. They may authorize the contractor to proceed with corrections at the price quoted.

c. They may take bids from other contractors in hopes of getting a price lower than the quoted amount and getting repairs done by other.

L: Questions arising from this SOW should be referred to the designated facility representative.

M. Should additional HVAC equipment be added to a facility, the additional equipment will be added to this contract in the same unit pricing ($ / ton) as the equipment originally covered under the original terms of this contract.

N. Related to VRF systems:

A. Service contractor must have technician’s factory certified to perform the service and trouble-shooting of Daikin VRV equipment and controls.

B. Service contractor and onsite technicians must be factory certified on the service/operation of the Daikin I-touch manager, including BACNET integration where applies.

C. The VRV equipment has multiple outdoor units, and can run at half capacity and/or take air handlers off the controls network. Service contractor must possess the knowledge of how to complete these tasks to prevent owner from having an entire system shutdown.

S.C DEPARTMENT OF MENTAL HEALTH

SUGGESTED SAMPLE HVAC UNIT REPORT

Date:

Facility: Address _____________________________________________

Manufacturer Unit Model ___________________________ Tag

Age (yrs)

Discharge press Suction press _ Suction temp

Liquid temp Superheat Subcooling

Evap. temp in Evap. temp out _ Outdoor duct temp

Ambient Temp

Evap. fan FLA Condenser fan FLA

Compressor RLA LRA

Unit voltage

Yes / No Yes / No

Properly charged: Dampers operation OK:

Suction drier installed: Insulation OK:

Condenser coil clean: Defrost cycle checked:

Are fins bent: Heat strips OK:

Evaporator coil clean: Reversing Valve OK:

Any duct leaks: Thermostat/controls OK:

Yes / No

Electrical components & safety controls confirmed:

Electrical connections properly installed/secured:

Confirm condensate overflow switch operation:

Condensate drain and pan properly installed and draining:

continued

S.C DEPARTMENT OF MENTAL HEALTH

SAMPLE HVAC UNIT REPORT

Yes / No

Check evaporator fan condition, motor operation and bearings:

Check condenser fan condition, motor operation and bearings:

Relubrication of severely dirty bearings necessary:

Crackcase heater installed and operating:

Air filters installed and clean:

Is unit operating properly:

Unit panels properly installed and secured:

Electrical panel and boxes properly installed and secured:

VRF related items including but not limited to EEV’s solenoids, 4-way valves, controls updates:

Desiccant wheel(s) clean:

O&M manual checklist reviewed / completed:

The following corrective action is required:

Additional comments:

Technician’s name _________________________________________________

Customer’s signature:

Phone:

S.A.#

FILTER CHANGE LOG

HVAC UNIT NO.

Date Existing filter (clean / dirty) Signature of technician Date changed

Note: Filter Change Log is required on all HVAC Units at all locations.

Sumter Mental Health Equipment Summary

VRF Indoor Ducted Unit

Symbol Model Number MFG Type Voltage Nom. Tonnage

DAH-A05 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-A06 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-A07 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-A08 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-A09 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-A18 FXMQ09 Daiken Ducted Concealed 208-1-60 0.8

DAH-A19 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-A26 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-A27 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-A28 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-A29 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-A30 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-A32 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-C01 FXMQ18 Daiken Ducted Concealed 208-1-60 1.5

DAH-C02 FXMQ12 Daiken Ducted Concealed 208-1-60 1

DAH-C03 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-C04 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-C05 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-C06 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-C07 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-C08 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-C09 FXMQ09 Daiken Ducted Concealed 208-1-60 0.8

DAH-C10 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-C11 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-C12 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-C13 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-C14 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-C15 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-C16 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-C17 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-C18 FXMQ09 Daiken Ducted Concealed 208-1-60 0.8

DAH-C19 FXMQ09 Daiken Ducted Concealed 208-1-60 0.8

DAH-C20 FXMQ18 Daiken Ducted Concealed 208-1-60 1.5

DAH-A10 FXMQ09 Daiken Ducted Concealed 208-1-60 0.8

DAH-A11 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-A12 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-A13 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-A14 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-A15 FXMQ09 Daiken Ducted Concealed 208-1-60 0.8

DAH-A16 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-A17 FXMQ18 Daiken Ducted Concealed 208-1-60 1.5

DAH-A22 FXMQ12 Daiken Ducted Concealed 208-1-60 1

DAH-A31 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-A36 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-A37 FXMQ18 Daiken Ducted Concealed 208-1-60 1.5

DAH-A38 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-B01 FXMQ09 Daiken Ducted Concealed 208-1-60 0.8

DAH-B02 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-B03 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-B04 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-B05 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-B06 FXMQ09 Daiken Ducted Concealed 208-1-60 0.8

DAH-B07 FXMQ09 Daiken Ducted Concealed 208-1-60 0.8

DAH-B08 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-B09 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-B10 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-B11 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-B12 FXMQ09 Daiken Ducted Concealed 208-1-60 0.8

DAH-B13 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-B14 FXMQ09 Daiken Ducted Concealed 208-1-60 0.8

DAH-B15 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-B16 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-B17 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-B18 FXMQ09 Daiken Ducted Concealed 208-1-60 0.8

DAH-B19 FXMQ12 Daiken Ducted Concealed 208-1-60 1

DAH-B20 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-B21 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-B22 FXMQ18 Daiken Ducted Concealed 208-1-60 1.5

DAH-B23 FXMQ09 Daiken Ducted Concealed 208-1-60 0.8

DAH-A01 FMXQ30 Daiken Ducted Concealed 208-1-60 2.5

DAH-A02 FMXQ24 Daiken Ducted Concealed 208-1-60 2

DAH-A03 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-A04 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-A20 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-A21 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-A23 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-A24 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-A25 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-A33 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-A34 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-A35 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-D01 FXMQ18 Daiken Ducted Concealed 208-1-60 1.5

DAH-D02 FXMQ12 Daiken Ducted Concealed 208-1-60 1

DAH-D03 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-D04 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-D05 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-D06 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-D07 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-D08 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-D09 FXMQ09 Daiken Ducted Concealed 208-1-60 0.8

DAH-D10 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-D11 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-D12 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-D13 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-D14 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-D15 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-D16 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-D17 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-D18 FXMQ07 Daiken Ducted Concealed 208-1-60 0.625

DAH-D19 FXMQ09 Daiken Ducted Concealed 208-1-60 0.8

DAH-D20 FXMQ18 Daiken Ducted Concealed 208-1-60 1.5

VRF Outdoor Unit

Symbol Model Number MFG Type Voltage Nom. Tonnage

CU-1A REYQ96 Daiken VRF Condensing Unit 480-3-60 8

CU-1B REYQ120 Daiken VRF Condensing Unit 480-3-60 10

CU-2A REYQ120 Daiken VRF Condensing Unit 480-3-60 10

CU-2B REYQ144 Daiken VRF Condensing Unit 480-3-60 12

CU-3A REYQ96 Daiken VRF Condensing Unit 480-3-60 8

CU-3B REYQ144 Daiken VRF Condensing Unit 480-3-60 12

Ductless Split Indoor AC Unit

Symbol Model Number MFG Type Voltage Nom. Tonnage

DAH-04 FTK24NMVJU Daiken Wall Mounted 208-1-60 2

Ductless Split Outdoor AC

Symbol Model Number MFG Type Voltage Nom. Tonnage

CU-4 RK24NMVJU Daiken DX Condensing Unit 208-1-60 2

Thru-Wall Heat Pump

Symbol Model Number MFG Type Voltage Nom. Tonnage

TWHP-1 PTH123G AMANA PTAC 208-1-60 1

Dedicated Outside Air Unit (grade mounted packaged with natural gas heat)

Symbol Model Number MFG Type Voltage Nom. Tonnage Airflow (cfm) Gas Input

OAU-1 DPS012AHMG4DW-4 Daiken DOAU 480-3-60 13 2130 200 MBH

OAU-2 DPS012AHMG4DW-4 Daiken DOAU 480-3-60 13 2145 200 MBH

Fan

Symbol Model Number MFG Control Voltage Airflow (cfm) SP (in)

CCF-1 SP-A190 Greenheck Light Switch 120-1-60 180 0.25

CCF-2 SP-A110 Greenheck Wall Switch 120-1-60 95 0.25

CCF-3 SP-A110 Greenheck Light Switch 120-1-60 95 0.25

CCF-4 SP-A110 Greenheck Light Switch 120-1-60 95 0.25

CCF-5 SP-A110 Greenheck Light Switch 120-1-60 95 0.25

CCF-6 SP-A110 Greenheck Light Switch 120-1-60 95 0.25

CCF-7 SP-A110 Greenheck Light Switch 120-1-60 95 0.25

CCF-8 SP-A110 Greenheck Light Switch 120-1-60 95 0.25

CCF-9 SP-A110 Greenheck Light Switch 120-1-60 95 0.25

CCF-10 SP-A110 Greenheck Light Switch 120-1-60 95 0.25

CCF-11 SP-A110 Greenheck Wall Switch 120-1-60 95 0.25

CCF-12 SP-A110 Greenheck Light Switch 120-1-60 95 0.25

CCF-13 SP-A110 Greenheck Light Switch 120-1-60 95 0.25

CCF-14 SP-A110 Greenheck Light Switch 120-1-60 95 0.25

CCF-15 SP-A190 Greenheck Light Switch 120-1-60 180 0.25

CCF-16 SP-A110 Greenheck Wall Switch 120-1-60 95 0.25

CCF-17 SP-A110 Greenheck Light Switch 120-1-60 95 0.25

CCF-18 SP-A110 Greenheck Light Switch 120-1-60 95 0.25

CCF-19 SP-A110 Greenheck Wall Switch 120-1-60 95 0.25

CCF-20 SP-A190 Greenheck Light Switch 120-1-60 180 0.25

CCF-21 SP-A190 Greenheck Light Switch 120-1-60 180 0.25

CCF-22 SP-A110 Greenheck Light Switch 120-1-60 95 0.25

CCF-23 SP-A110 Greenheck Light Switch 120-1-60 220 0.25

CCF-24 SP-A110 Greenheck Light Switch 120-1-60 220 0.25

CCF-25 SP-A110 Greenheck Wall Switch 120-1-60 95 0.25

CCF-26 SP-A110 Greenheck Light Switch 120-1-60 95 0.25

CCF-27 SP-A110 Greenheck Wall Switch 120-1-60 95 0.25

CCF-28 SP-A110 Greenheck Wall Switch 120-1-60 95 0.25

CCF-1 SP-A190 Greenheck Light Switch 120-1-60 180 0.25

CCF-2 SP-A190 Greenheck Light Switch 120-1-60 180 0.25

CCF-3 SP-A110 Greenheck Wall Switch 120-1-60 95 0.25

CCF-1 SP-224 Greenheck EMS 120-1-60 225 0.25

Outdoor Heat Pump

Symbol Model Number MFG Type Voltage Nom. Tonnage

CU - 1 DZ18VCO48 Daiken DX Condensing Unit 200/230-1-60 4

CU - 2 DZ18VCO48 Daiken DX Condensing Unit 200/230-1-60 4

Indoor Air Handling Unit (with supplemental electric heat)

Symbol Model Number MFG Type Voltage Nom. Tonnage

AH - 1 DV61PE Daiken Air Handler per unit label 5

AH - 2 DV61PE Daiken Air Handler per unit label 5