Santee-Wat Satellite HVAC Maintenance

The South Carolina Department of Mental Health (SCDMH) is soliciting bids for comprehensive HVAC maintenance and repair services for three Santee-Wateree Satellite Mental Health Centers located in Kershaw County (Camden), Sumter County, and Clarendon County (Manning). The Invitation for Bid (IFB) numbered 5400026416 seeks a contractor to provide quarterly preventive maintenance, emergency service calls, and full system maintenance for split system heat pumps, ductless heat pumps, zone dampers, controls, piping, and ductwork. Qualified contractors must have certified technicians with a minimum of five years' experience, capable of responding to service calls within specified timeframes (same-day or next-morning response). A mandatory pre-bid site visit is scheduled for January 25, 2024, at 10:00 AM at the Sumter County Mental Health Center, with written questions due by January 26, 2024, at 4:00 PM. Sealed bids are due by January 31, 2024, at 3:00 PM via online submission at procurement.sc.gov, with award notification expected on February 6, 2024. The contract structure includes one initial year with four optional one-year renewals, creating a potential 60-month performance period.

Prospective vendors must be registered with the South Carolina procurement system and possess appropriate HVAC maintenance and repair licenses and certifications. The procurement includes specific insurance requirements, mandating comprehensive liability insurance with $1,000,000 per occurrence for commercial general liability and auto liability, along with workers' compensation insurance. Nonresident vendors are subject to 2% income tax withholding unless they register with the South Carolina Department of Revenue. The state offers a resident preference program that may provide up to 4% preferential consideration for South Carolina resident vendors, contractors with in-state offices of at least one year, or resident subcontractors meeting specific wage and performance criteria. Contractors must comply with the Drug-Free Workplace Act and federal equal opportunity requirements. While no specific budget range is provided, the contract will be awarded to the lowest responsible and responsive bidder, with pricing to be submitted on a monthly basis for each of the three facility locations over the 60-month performance period.