Sand, Rock, and Gravel Material

The City of Palo Alto Utilities Department issued a Request for Quotes (RFQ) for sand, rock, and gravel materials to support operations of the Public Works and Utilities Departments on an as-needed basis through a blanket purchase order arrangement. The procuring jurisdiction is the City of Palo Alto in Santa Clara County, California. The City seeks multiple vendors to supply six material types: clean salt-free and clay-free sand (2,500 tons annually), Class 3 permeable 1/2" crushed rock (200 tons), Class 2 aggregate base rock (5,000 tons), 1 1/2" drain rock (15 tons), 3/4" drain rock (200 tons), and pea gravel (5 tons). All materials must be delivered to the City of Palo Alto Municipal Service Center within five business days of request, with pricing on an F.O.B. Destination, Freight Prepaid basis that includes all transportation, delivery, fuel charges, environmental fees, and applicable taxes with no additional fees permitted. The initial contract period is one year with firm fixed pricing, followed by two optional one-year renewals for a maximum 36-month term, with pricing for Years 2 and 3 determined by a pricing escalation ladder. Award will be made to the lowest responsive and responsible bidder based on combined total bid prices for all three years, and the City reserves the right to award multiple contracts. Questions must be submitted by 1:00 p.m. on March 24, 2026, with quotations due by 3:00 p.m. on April 7, 2026, through the City's OpenGov electronic procurement portal.

Bidders must meet specific requirements including obtaining and maintaining comprehensive insurance coverage with minimum limits of $1,000,000 per occurrence for general liability and automobile liability, with all insurance provided by companies rated A-:VII or higher by AM Best's and licensed to transact business in California; contractors must name the City of Palo Alto and its officials as additional insureds. All vendors must comply with nondiscrimination requirements and meet Palo Alto's environmentally preferred purchasing standards, including provisions for recycled content paper and recyclable packaging. Vendors must demonstrate satisfactory performance capabilities and prior contract history to be deemed responsible. The RFQ does not specify set-aside designations for disadvantaged enterprises, and no incumbent vendors or current contractors are identified in the procurement documents. The actual material quantities purchased may significantly differ from the bid quantities based on the City's operational needs, and the City retains the right to terminate the agreement with or without cause upon ten days' written notice. No specific award value or budget range is disclosed in the procurement documents.