Sand Delivered for Sandbag Operations

Hillsborough County Board of County Commissioners is issuing Invitation to Bid (ITB-26-00073) for the supply and delivery of sand for sandbag operations on an ongoing, as-needed basis to various County locations and job sites. The County seeks experienced and qualified contractors with a proven track record of supplying multiple types of sand or equivalent materials capable of responding within 24 hours for non-declared emergencies and within four hours for declared emergencies. Pricing must be submitted on a fixed price per ton basis with all costs including delivery, fuel surcharges, equipment rental, and related fees incorporated into the unit price. Qualified contractors must maintain comprehensive general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate, automobile liability with a combined single limit of $1,000,000, workers' compensation, and additional specialized coverages including pollution liability, professional liability, and cyber liability of $1,000,000 each as applicable; all liability insurance except workers' compensation and professional liability must include Additional Insured endorsements naming Hillsborough County. Contractors must also comply with E-Verify requirements for all newly hired employees and certify compliance with Florida Statute 287.087 regarding drug-free workplace standards. Electronic bids must be submitted through the County's Euna Procurement system by March 27, 2026, at 2:00 P.M. Eastern Time, with contract award for a three-year period. The County reserves the right to award the contract to one or more responsive and responsible bidders meeting specifications who submit the lowest total bid prices based on estimated quantities, with an allowance of $15,000.00 added to the total bid amount for unspecified equipment, remedial treatments, and additional services as determined by the County.

The solicitation documents do not identify any specific set-aside designations or restrictions limiting participation to disadvantaged enterprises or particular organizational types, indicating this opportunity is open to all qualified contractors meeting the specified requirements. No incumbent vendors or current contractors are identified in the procurement materials, and no existing infrastructure or technology integration requirements are noted. Contractors must establish direct deposit authorization and provide a Substitute W-9 Form for tax identification and IRS reporting compliance purposes prior to contract award and payment processing. No bid, performance, or payment surety is required as a condition of participation. The estimated project value is $617,490.00 for the three-year contract period, with the County providing no guarantee of minimum purchases as actual requirements may vary during the contract period; payment will be made within 45 days of invoice presentation, preferably through the County's ACH electronic payment solution.