Safety Restraint System for Glenville Academy

The West Virginia Department of Corrections and Rehabilitation issued a Request for Quotation (RFQ) numbered DCR2000000046 on August 7, 2019, for the procurement of a Safety Restraint System for Glenville Academy located in Grant County, West Virginia. This is a one-time purchase solicitation seeking two units of complete safety restraint systems with specific equipment requirements. The required system must include a locking shoulder harness with storage pockets and locking carabiner, leg restraints constructed of high-grade mesh with minimum 3-inch straps to prevent kicking, ankle straps with carry handles, and a tactical bag with shoulder strap; all harnesses and leg restraints must feature stainless steel locking buckles. Delivery must be completed within thirty working days after receipt of a purchase order to the WV Corrections Academy/DMAPS Professional Development Center at 103 Factory Road, Glenville, West Virginia 26351, with invoicing directed to 103 Academy Drive, Glenville, West Virginia 26351. The submission deadline for vendor proposals was August 15, 2019, at 9:00 AM, with a question deadline of August 13, 2019; interested vendors should have directed inquiries to Beverly L. Ruppert at (304) 782-2371 or beverly.l.ruppert@wv.gov. Vendors were required to submit pricing using the mandatory pricing exhibit form (Exhibit A) on a per-unit basis using commodity code 42143600, complete with company name, address, telephone number, Federal Employer Identification Number, and authorized signature. Contract award was to be based on the lowest overall total cost for items meeting all required specifications, with incomplete submissions subject to disqualification.

The solicitation documentation does not identify any set-aside designations for disadvantaged enterprises, small businesses, or other restricted vendor categories, indicating this procurement was open to all qualified vendors meeting the mandatory vendor eligibility requirements outlined in the State of West Virginia Purchasing Affidavit. Vendors were required to affirm that they were not in default on any monetary obligations owed to the state or its political subdivisions, including payroll taxes, property taxes, sales and use taxes, and workers' compensation obligations, with exceptions available only for contested matters or vendors in compliance with established payment plans. No incumbent vendors or current contractors were identified in the solicitation documents, and no existing infrastructure or technology integration requirements were specified. Delivery terms were established as F.O.B. destination with the vendor bearing all shipping costs and risk of loss, and vendors were responsible for arranging return of unacceptable items within five days at their expense with no restocking charges. The solicitation documents do not provide an explicit total contract value or budget range for this procurement, though the contract was subject to funding appropriation by the West Virginia Legislature, and pricing was to remain firm for the life of the contract unless otherwise specified.