Ryan White Part A Planning Council Support

The City of New Haven, Connecticut Department of Health is issuing a Request for Proposal to procure independent Planning Council support services for the New Haven & Fairfield Counties Eligible Metropolitan Area (EMA) Planning Council under the Ryan White HIV/AIDS Program Part A. The selected contractor will provide comprehensive administrative, technical, and logistical support to enable the Planning Council to fulfill its federally mandated responsibilities, including coordinating approximately nine Planning Council meetings annually, managing committee meetings, providing governance support, assisting with planning activities, coordinating community engagement, and ensuring documentation for Health Resources and Services Administration (HRSA) compliance monitoring. Minimum qualifications require applicants to demonstrate experience with the Ryan White HIV/AIDS Program or similar federally funded programs, possess knowledge of Planning Council legislative responsibilities under Section 2602(b)(4) of the Public Health Service Act, and exhibit strong facilitation and community engagement skills. The evaluation criteria prioritize Previous Ryan White Experience (25 points), Work Plan addressing the scope of services (20 points), Organization Background (20 points), Company Staffing (15 points), Budget (15 points), and Connecticut-based entity status (5 points). Questions regarding the RFP must be submitted by April 22, 2026 at 5:00 p.m., with proposals required to be submitted electronically through the City's eProcurement Portal no later than 11:00 a.m. on May 12, 2026. The initial contract period runs from August 1, 2026 through February 28, 2027 (7 months), with the City intending to enter into two additional one-year renewal contracts beginning March 1, 2027.

The RFP does not indicate specific set-asides for disadvantaged enterprises, though all contractors must comply with the City of New Haven's Equal Employment Opportunity requirements, Living Wage Ordinance (if applicable), Executive Order 11246, Connecticut Fair Employment Practices Act, and federal non-discrimination provisions. Proposals must include two separate components: a technical proposal not exceeding 20 pages (double-spaced with one-inch margins) and a detailed cost proposal. The initial contract ceiling is $35,000 for the seven-month period, with the RFP noting that cost proposals for subsequent one-year contracts shall not exceed $80,000 annually. Standard City of New Haven requirements apply, including submission of a Non-Collusion Affidavit, Certificate of Non-Arrearage, and comprehensive insurance requirements with the City named as additional insured. No incumbent vendor or current contractor information is provided in the available documentation, indicating this may be a new contracting opportunity. The contract is federally funded through the HRSA HIV/AIDS Bureau and will be governed by the Standard Form of Agreement for Professional Services issued by the City of New Haven.