Ryan Intermediate Paging System Upgrades

Gull Lake Community Schools District in Richland, Michigan, is soliciting competitive bids for paging system upgrades at Ryan Intermediate School through an advertisement for bids issued May 8, 2020, with responses due electronically by 2:00 PM EDT on May 22, 2020. The procurement involves the design, supply, installation, and configuration of an upgraded audio and video paging system with integrated bell functionality throughout the school building, including new speakers, cabling, and headend equipment. The system must provide two-way talkback capability for each classroom, programmable bell schedules with multiple simultaneous configurations, PC-based control interface, and integration with the existing telephone system. Deliverables include comprehensive as-built documentation, staff training on system operation, full equipment warranty, and system testing, with project completion required by August 4, 2020. Work must be completed during summer or non-school hours with access available Monday through Friday, 7:30 AM to 5:00 PM. Bidders must be fully licensed and insured, authorized by the manufacturer, and employ certified technicians. Questions regarding the specifications must be submitted by May 15, 2020, at 3:00 PM to CommTech Design representative Bret Emerson, and no pre-bid meeting was scheduled.

The procurement documents do not specify any set-aside designations or restrictions limiting eligible respondents to particular enterprise categories. Approved manufacturers for the paging and bell system are limited to Carehawk System, though bidders may request consideration of alternative manufacturers by submitting requests to the designer prior to bid submission. Contractors must provide a 5% bid bond at submission, and for projects valued at $50,000 or more, Performance, Labor, and Material Bonds for the full contract amount are required. Required insurance includes Workers Compensation with $500,000 limits, General Liability with $1,000,000 combined single limit, and Umbrella Insurance with $2,000,000 limits. The procurement documents do not specify an estimated contract value or budget range. Payment will be issued within 21 days of invoicing on AIA G702/G703 forms, with the owner retaining 10% of project costs until final completion, and a one-year warranty period commencing at substantial completion of the work.