RTU #1 Replacement - Administration Building

Thompson School District R2-J is soliciting competitive bids for the removal and replacement of Roof Top Unit (RTU) #1 at the District's Administration Building located at 800 S Taft Ave in Loveland, Colorado. The procurement is a one-for-one replacement of an existing Engineered Air RTU unit currently operating approximately 14 zones, with the new unit required to be equivalent to the existing installation. Bidders must provide all necessary labor, materials, tools, equipment, and accessories for the project, including obtaining required permits and complying with applicable regulations. A mandatory site visit is scheduled for 9:00 am on Wednesday, October 15, 2025, where bidders will access the roof and take measurements. Proposals are due by 2:00 pm MST on Wednesday, October 29, 2025, and can be submitted via email or bidnetdirect.com. The evaluation of proposals will be based on multiple criteria, including service personnel and support, proposed labor rates, warranty, references, availability, innovation, and overall pricing proposal. Bidders are required to submit detailed information about their company, including licenses, certifications, key personnel, proposed labor rates, and references from similar K-12 projects.

The request for proposal does not explicitly indicate specific set-aside designations or restrictions on respondent types. A performance bond representing not less than the total bid price will be required, and the district reserves the right to reject any or all proposals if deemed in the best interest of the district. The contract will commence on the purchase order issue date and remain in effect until service completion. While specific budget ranges are not explicitly stated, the district will require comprehensive documentation of proposed costs, labor rates, and potential additional expenses. The independent contractor agreement template indicates that payment will be processed within 45 days of receiving a valid invoice, with a five percent retainage held until completion and acceptance of all services. Insurance requirements are extensive, including workers' compensation, professional liability, comprehensive general liability, and automobile liability insurance with specific coverage limits. The total contract price will be negotiated based on the specific services rendered and the proposed solution for the RTU replacement.