RSO - Worksite Safety Policy Operationalization for the Harris County Department of Economic Equity and Opportunity

Harris County, Texas is soliciting proposals through a Request for Sealed Offer (RSO 00003169) for Worksite Safety Policy Operationalization services to be managed by the Department of Economic Equity and Opportunity. The procurement seeks a single vendor to design and implement comprehensive internal systems, training programs, and operational tools to operationalize the County's recently approved Worksite Safety Policy, which applies to all Harris County construction projects with contract values of at least $500,000 or subcontracts valued at $50,000 or more. Required deliverables include a documented Worksite Safety Operations Framework with Standard Operating Procedures, complaint intake and case management templates, field monitoring and reporting toolkits, training curriculum documentation, and an implementation roadmap with milestones aligned to the July 1, 2026 effective date. The vendor must demonstrate proven experience creating or managing safety compliance or investigative oversight programs, understanding of public-sector procedures and confidentiality requirements, and familiarity with relevant technology platforms including case management systems (Salesforce Public Sector, PowerApps, Smartsheet, SharePoint), inspection and data collection tools (iAuditor, ESRI Survey123, Fulcrum), and reporting platforms (Power BI, Tableau). The contract will begin on or about May 1, 2026 for a twelve-month term with potential for four one-year renewal options subject to Commissioner Precinct 1 approval. The project timeline includes discovery and design activities in May 2026, system build and training from June through July 2026, and launch support in August 2026. Vendors must submit comprehensive proposals with two to three project examples demonstrating similar work for local government or large organizations, and proposals are due by 5:00 p.m. local time in Houston, Texas on Thursday, April 16, 2026, with written questions required to be submitted through Bonfire by the deadline specified in the Events Schedule.

The procurement does not specify set-aside designations or restrictions limiting participation to specific types of organizations, though the Subcontractor Listing Form allows contractors to indicate whether subcontractors hold Certified HUB/MEBE or Certified Section 3 designations. No incumbent vendors or current contractors are identified in the procurement documents, and Harris County reserves the right to award to a single vendor or multiple vendors based on lowest bid meeting requirements. The contract requires mandatory compliance with comprehensive insurance requirements including workers' compensation coverage as mandated by Texas law, commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 general aggregate, and automobile liability coverage of $1,000,000 combined single limit, with all policies issued by companies licensed by the Texas Department of Insurance with a minimum A.M. Best rating of A-VII. All vendors must comply with federal, state, and local laws including non-debarment certification and Executive Order 12549 compliance. The estimated contract value must not exceed $100,000, with all-inclusive pricing using the provided BidTable (BT-49EM) required for submission. Harris County is exempt from all federal excise, state, and local taxes and claims exemption under Texas Tax Code 151.309.