R&R - DQ - Heart Gallery Photo Printing Services

The Colorado Department of Human Services, on behalf of Jefferson County and Denver City, issued a Documented Quote solicitation for photo printing services to support the Colorado Heart Gallery program, which recruits foster and adoptive families by displaying photographs of children and youth in foster care. The procurement requires comprehensive photo printing and finishing services for approximately 130 printed and mounted photos across six different sizes: 30 photos at 20"x15", 30 at 18"x18", 20 at 15"x12", 20 at 12"x12", 15 at 8"x10", and 15 at 9"x9". The vendor must provide complete services including image editing, color correction, portrait retouching, print layout with text additions, mounting on white Gatorboard, 3-mil gloss lamination, and affixing Velcro tape strips for display, with all work matching current Heart Gallery examples exactly. An initial delivery of approximately 60 photos is required by October 27, 2014, with remaining photos to be ordered incrementally throughout the fiscal year based on need. The contract term runs from the encumbrance document issuance through June 30, 2015, with potential renewal for up to four additional years at the state's discretion subject to funds availability. Vendors must be registered on Colorado BIDS at the time of opening, with proposals due by September 10, 2014. Qualified vendors must submit individual unit pricing for each photo size along with any volume discounts, two professional references, and a sample 15"x12" photo demonstrating capability to meet specifications, with price being the primary evaluation criterion and all pricing quoted on an FOB Destination basis.

The solicitation does not specify set-aside designations or restrictions limiting eligibility to particular types of organizations, disadvantaged enterprises, or minority-owned businesses. No incumbent vendors or current contractors are identified in the available documentation. Shipping will be arranged and paid by the Division of Child Welfare using their FedEx account, with delivery to 1575 Sherman Street in Denver, Colorado, and payment made upon delivery of final printed photographs. The state intends to issue a single vendor award based on which acceptable response is most advantageous to the state. No specific budget range or award value is disclosed in the solicitation documents; however, the relatively modest scope of work—approximately 130 photos with specific finishing requirements delivered incrementally—suggests a contract value suitable for small to mid-sized printing vendors.