Row Crops Tractor Rental

The Texas Department of Criminal Justice is requesting bids for two row crop tractor rentals for approximately 750 hours each with an option to renew for 300 hours per tractor at the Briscoe Unit Farm Office in Dilley, Texas, with bids due July 21, 2026.

The first tractor must have a front-end loader with minimum 105 horsepower PTO and 140 horsepower engine, power reverse transmission with 16 forward and 16 reverse gears or IVT/CVT transmission, and rear 3-point lift with minimum 6,300-pound capacity and compatible front-end loader with minimum 3,200-pound lift capacity. The second tractor must feature creep transmission with IVT/CVT capability, minimum 105 PTO horsepower and 140 engine horsepower, rear 3-point lift with minimum 6,200-pound capacity, and GPS subscription with 1.2-foot accuracy or equivalent. Both tractors must be 2023 model year or newer with no more than 1,500 engine hours. Vendors must provide complete technical specifications including year, make, model, serial number, engine hours, and replacement value for each unit and supply one set of industry-standard manuals in English upon delivery.

The contract term runs September 1, 2026 through August 31, 2027, with four optional one-year renewal periods through August 31, 2031. The bid schedule includes separate line items for hourly rental rates for each tractor and pick-up and delivery charges. The vendor is responsible for all delivery and freight costs. Insurance requirements include commercial general liability of $2 million general aggregate and $1 million per occurrence, plus automobile liability of $1 million combined single limit. Vendor staff accessing TDCJ correctional facilities must comply with security procedures including background checks, security escorts, and contraband and tool control protocols. Responses must be firm for 30 days from the due date. Payment is due 30 calendar days after the later of invoice receipt, goods delivery, or service completion. Delivery is a potential award consideration factor. Questions are due June 7, 2026 at 10:00 a.m., with responses by July 13, 2026. The estimated award date is August 31, 2026. No HUB subcontracting plan is required.