Room Amenities for East Wing at Lake Barkley SRP

The Commonwealth of Kentucky Finance and Administration Cabinet, Department of Parks is soliciting bids for room amenities for the East Wing at Lake Barkley State Resort Park located in Cadiz, Kentucky. This Request for Bid (RFB 758 2400000655) seeks nine line items of hotel furnishings and appliances including 64 Hamilton Beach non-stick irons, 62 three-quart leatherette ice buckets, 124 oval ten-quart leatherette wastebaskets, two oval thirteen-quart leatherette wastebaskets, 62 coffee condiment holders, 64 handheld hair dryers, 64 CubieWink USB charging alarm clocks, 64 metropolitan luggage racks, and 64 full ironing boards to be delivered to the park in Cadiz, Kentucky. Vendors may bid on any one line item, any combination of line items, or all nine line items, with contract awards made by individual line item. All pricing must be submitted on an F.O.B. Destination Freight Prepaid and Allowed basis, inclusive of all shipping and delivery charges to Lake Barkley State Resort Park, with the Commonwealth bearing no responsibility for federal excise tax or Kentucky sales/use tax. The solicitation was released May 2, 2024, with written vendor questions due by May 9, 2024 at 10:00 AM ET and bids due by May 16, 2024 at 1:30 PM ET. Bidders may propose approved equal alternatives to specified brand names provided they submit sufficient descriptive literature for verification; failure to provide adequate documentation may result in a non-responsive bid determination. The evaluation methodology employs a Best Value-Ranking Approach allocating 90 points to pricing (with lowest price receiving maximum points) and 10 points to delivery time in working days, for a total of 100 points. All proposed pricing must remain valid for a minimum of 60 calendar days after the bid due date, and all bids must be submitted electronically through the Commonwealth eProcurement System; paper bids are not acceptable.

No specific set-asides for small businesses or disadvantaged enterprises are identified in this solicitation; however, Kentucky resident bidder reciprocal preferences and preferences for qualified bidders apply in accordance with Kentucky Revised Statutes 45A.490-494 and 200 KAR 5:410, including preferences for Kentucky Correctional Industries and nonprofit organizations serving individuals with severe disabilities. All bidders must complete and submit a required Annual Affidavit certifying compliance with Kentucky campaign finance laws, resident bidder status, and qualified bidder status as applicable; the affidavit is effective for one year from the date of execution and must be notarized by an authorized representative. Bidders must provide proof of Commercial General Liability Insurance with limits of $1,000,000 per occurrence and $2,000,000 aggregate, and Automobile Liability Insurance of $1,000,000 combined single limit when applicable, prior to contract award. No incumbent vendors or existing contractors are identified in the solicitation documents. The Commonwealth reserves the right to cancel the contract with 30 days' written notice, and payments will be made within 30 working days of invoice receipt. No specific funding amount or budget range is disclosed in the solicitation documents.