Roof Top Unit (RTU) for IT Server room/data center

Trinidad State Junior College (TSJC) in Larimer County, Colorado, issued a Documented Quote solicitation for the replacement of a Roof Top Unit (RTU) serving the IT server room/data center on the TSJC Alamosa Campus located at 1011 Main Street, Alamosa, Colorado. The procurement encompasses removal and demolition of the existing RTU and ductwork, installation of a replacement RTU on the existing roof curb with a curb adaptor if needed, installation of new ductwork with three evenly spaced diffusers for supply air, installation of a digital thermometer compatible with the new RTU, and coordination of electrical work by a licensed contractor. The RTU must meet minimum specifications including 3-ton or greater capacity, temperature economizer with barometric relief, and throwaway air filter type, sized to address the approximate 18,000 to 20,000 BTU server room load. All pricing must include shipping, handling, and delivery charges on a FOB Destination Prepaid basis with no additional charges permitted for packing or drayage, and delivery is required within two weeks of the bid closing date. A mandatory bid walkthrough was scheduled for Wednesday, October 7, 2015 at 1:30 p.m. at the Alamosa Campus, with quotes due by Friday, October 16, 2015 at 2:00 p.m. Mountain Time. Quotes must remain firm for 90 days from the due date, and payment will be made in full within 45 days (NET 45) after all commodities have been received and accepted by TSJC personnel.

Vendors must be registered on the Colorado Bid Information and Distribution System (BIDS) to be considered responsive and must submit a completed W-9 form; the solicitation document contains no information regarding set-asides, disadvantaged enterprise designations, or specific restrictions on the types of organizations that can respond. No incumbent contractors or existing vendor information was detailed in the solicitation documentation. The State of Colorado Purchase Order Terms and Conditions govern the contract, including standard provisions for warranties, inspection and acceptance, independent contractor status, compliance with applicable laws, and termination rights. The state is exempt from federal excise taxes and state and local use taxes, providing potential cost savings to the procuring entity. No specific award value or budget range was provided in the available solicitation materials.