Roof Top Commercial Gas/Electric Package Units

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB No. HHS0015647) for Kerrville State Hospital to procure four Roof Top Commercial Gas/Electric Package Units. The required units must have specific technical specifications, including 59,500 BTU cooling capacity, 120,000 BTU heating input, 3-phase, and 240-volt configuration, matching manufacturer number RGECZR060AJT122ACAA0 or equivalent. The solicitation was posted on December 17, 2024, with a questions deadline of December 30, 2024, and responses to questions to be posted by January 7, 2025. Bid responses are due on January 14, 2025, at 10:30 AM Central Time, with an anticipated contract start date of January 17, 2025. The contract will be awarded based on best value to the State of Texas, considering specification compliance, performance delivery capabilities, and pricing. Deliveries must be made between 8:00 AM and 4:30 PM, excluding 11:30 AM to 12:30 PM, and all pricing must remain firm and fixed for the contract duration.

The solicitation does not specify any specific set-aside designations or restrictions on responding organizations. Vendors must submit pricing using the provided Pricing Sheet (Exhibit C) in US dollars, with no alternative currency bids allowed. The procurement requires vendors to complete a comprehensive set of affirmations and certifications, including compliance with cybersecurity training, employment eligibility verification, and various state-mandated ethical standards. Interested bidders have the option to submit bids through the HHS Enterprise Portal's Online Bid Room, which requires a two-step registration process taking up to five business days to complete. While no specific budget range is provided, the solicitation includes provisions for potential price adjustments based on the Consumer Price Index (CPI) and Federal Minimum Wage changes. The contact person for this solicitation is Ermelinda Rodriguez, and vendors must maintain active telephone service during normal business hours (8 AM to 5 PM Monday through Friday).