Roof Replacement Project

The West Virginia Division of Corrections and Rehabilitation is issuing an Agency Request for Quote (ARFQ 0608 DCR2600000077) for a comprehensive roof replacement project at the Southern Regional Jail and Correctional Facility located at 1200 Airport Road, Beaver, West Virginia 25813. This lump-sum construction procurement requires complete removal of the existing 2010-era roof system, including rock ballast, rubber membrane, and insulation, and installation of a new two-ply modified bitumen membrane roofing system with tapered polyisocyanurate insulation achieving an R-30 average value and minimum 1:12 slope. The scope encompasses replacement of metal roof edging, downspouts, parapet coping, roof penetration flashings across six distinct roof sections (A through F), removal and reinstallation of existing supermaze razor wire, treatment of natural gas pipes, and coordination with a concurrent perimeter security fence installation. Deliverables include tapered insulation shop drawings, proper drainage verification through camera scoping, and a 30-year manufacturer warranty with edge-to-edge coverage and no dollar limitation. Contractors must possess a current West Virginia Contractors License, demonstrate five previously completed similar projects, carry Commercial General Liability insurance of $1,000,000 per occurrence and Automobile Liability of $1,000,000 per occurrence with the State named as additional insured, and submit a bid bond equal to 5% of the bid amount, performance bond for 100% of contract value, labor/material payment bond for 100% of contract value, and a two-year maintenance bond. All bids must include lump-sum pricing for the base bid and unit pricing for metal decking replacement, internal roof drain replacement, concrete decking patching, and wood nailer replacement in four specified sizes. A mandatory pre-bid meeting is scheduled for March 6, 2026, at 10:00 AM EST; questions are due by March 13, 2026, at 2:00 PM EST; and bids are due March 27, 2026, at 10:30 AM EST with public opening at 11:00 AM EST. The contract term is fixed at 365 calendar days from receipt of notice to proceed, with project completion required by March 27, 2027, and 10% retainage will be held on all pay applications until substantial completion.

The procurement documents do not specify set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. No current contractors or existing infrastructure requiring integration are identified in the solicitation materials. The project budget range is not disclosed in the available documentation, and no award value estimate has been published. Interested vendors should direct inquiries to the buyer, Philip K. Farley, at (304) 549-1050 or philip.k.farley@wv.gov. Bid submissions should be directed to the Southern Regional Jail at 1200 Airport Road, Beaver, WV, with invoices directed to the Division of Corrections Central Office at 1124 Smith Street, Second Floor, Charleston, West Virginia. All offers are subject to the terms and conditions contained in the complete solicitation documents, including the base contract specifications and Addendum No. 1, which provides technical clarifications regarding core hole cut depths, insulation specifications, and coordination requirements with concurrent security infrastructure improvements.