Roof Replacement at Logan Mingo Mental Health Facility

The State of West Virginia Department of Health and Human Resources, Bureau for Behavioral Health & Health Facilities, issued a Request for Quotation for a roof replacement project at the Logan Mingo Mental Health Facility located at Route 10 Three Mile Curve, Logan, West Virginia 25601. The procurement seeks bids for a one-time, lump sum contract encompassing all labor, materials, equipment, and incidental work necessary to replace the existing roofing system. The scope of work includes removal of existing ballasted roof and asbestos-containing materials, installation of approximately 19,700 square feet of fully adhered EPDM roofing system with tapered polyisocyanurate insulation, installation of approximately 50 protective EPDM pads around rooftop HVAC equipment, installation of Kynar finish coping and edge metals, flashing of all curbs and penetrations, and replacement of approximately 1,000 ceiling tiles. Qualified contractors must possess a valid West Virginia Contractors License and demonstrate successful completion of at least five similar projects through references or documented experience. The contractor shall furnish all labor, materials, equipment, and incidental work in compliance with applicable federal, state, and local regulations, including procurement of all required permits and licenses, and must provide a 20-year manufacturer's warranty for all labor and materials upon completion. The mandatory pre-bid conference was held on April 4, 2017, at 2:00 PM EST at the facility; written technical questions were due by April 6, 2017, at 2:00 PM EST; and the solicitation closed on April 17, 2017, at 2:00 PM EST. All bids were to be submitted to the Purchasing Agent at 350 Capitol Street, Room 350, Charleston, West Virginia 25301-3702, with inquiries directed to Mary (Susie) Teel at (304) 558-1294 or susie.m.teel@wv.gov.

The solicitation did not specify any set-aside designations for disadvantaged enterprises or organizational restrictions beyond the standard contractor licensing and experience requirements. No incumbent vendor information was identified in the procurement documents. The contract was to be awarded to the lowest qualified responsible bidder meeting or exceeding stated specifications, with standard work hours Monday through Friday from 7:00 a.m. to 4:00 p.m., excluding state-recognized holidays. The contractor was responsible for verifying actual roof measurements prior to installation and for identifying and properly documenting the disposal of asbestos-containing materials in accordance with applicable federal and state regulations. The procurement incorporated mandatory federal provisions for federally funded procurements, establishing compliance requirements for federal labor standards, civil rights protections, environmental regulations, and cost-sharing requirements. Specific award values or budget ranges were not disclosed in the available solicitation documents, though all vendors were required to submit a complete lump sum pricing page and execute a purchasing affidavit certifying compliance with West Virginia Code 5A-3-10a regarding vendor debt and employer default status.